Administrative Assistant

Alterman, Inc.; Lewisville (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Alterman, Inc. is seeking an Administrative Assistant to provide essential support for the assigned group. The role handles scheduling, meeting coordination, and handling confidential information while maintaining databases and office supplies.

You will manage calendars, prepare agendas, take minutes, draft correspondence, and act as a liaison between departments and external partners. Proficiency in Microsoft Office and strong organizational skills are required, with attention to detail and the

Qualifications

• High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
• Previous experience in an administrative role is preferred.

Responsibilities

• Provide general administrative support, including answering phones, inquiries, and managing emails.
• Manage calendars and schedule appointments and meetings.
• Coordinate meetings, prepare agendas, and take minutes.
• Liaise between departments, clients, and external partners.
• Draft and edit correspondence and reports.
• Order and maintain office supplies.
• Input data into databases and generate reports.
• Maintain accurate records and files.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Attention to detail

Microsoft Office

Confidentiality

Multitasking

Independent work

Education

High school diploma

Office administration (preferred)

Tools

MS Office Suite

Job description

Overview

The Administrative Assistant will provide administrative support to ensure efficient operation of the assigned group, department, or individual. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.

• 90%
• Provides general administrative support such as answering phones, handling inquiries, and managing emails.
• Maintains filing systems and ensures all documents are organized and easily accessible.
• Handles confidential information with discretion.
• Manages calendars for assigned team members, scheduling appointments and meetings as needed.
• Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
• Acts as a liaison between departments, clients, and external partners.
• Drafts and edits correspondence, reports, and other documents as needed.
• Orders and maintains office supplies, ensuring adequate stock levels.
• Inputs data accurately into various databases and systems and runs reports.
• Maintains accurate records and files.
• Performs other duties as assigned. 10%

Overview

The Administrative Assistant will provide administrative support to ensure efficient operation of the assigned group, department, or individual. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.

• 90%
• Provides general administrative support such as answering phones, handling inquiries, and managing emails.
• Maintains filing systems and ensures all documents are organized and easily accessible.
• Handles confidential information with discretion.
• Manages calendars for assigned team members, scheduling appointments and meetings as needed.
• Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
• Acts as a liaison between departments, clients, and external partners.
• Drafts and edits correspondence, reports, and other documents as needed.
• Orders and maintains office supplies, ensuring adequate stock levels.
• Inputs data accurately into various databases and systems and runs reports.
• Maintains accurate records and files.
• Performs other duties as assigned. 10%

Essential Functions

• 90%
• Provides general administrative support such as answering phones, handling inquiries, and managing emails.
• Maintains filing systems and ensures all documents are organized and easily accessible.
• Handles confidential information with discretion.
• Manages calendars for assigned team members, scheduling appointments and meetings as needed.
• Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
• Acts as a liaison between departments, clients, and external partners.
• Drafts and edits correspondence, reports, and other documents as needed.
• Orders and maintains office supplies, ensuring adequate stock levels.
• Inputs data accurately into various databases and systems and runs reports.
• Maintains accurate records and files.
• Performs other duties as assigned. 10%

Education And Experience

• High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
• Previous experience in an administrative role is preferred.

Skills/Abilities

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to handle confidential information with discretion.
• Able to multitask and prioritize tasks effectively.
• Able to work independently and proactively.

Work Environment

• Office environment with some travel required.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.