Administrative Assistant

AmSpec Group; Plainfield (IL); On-site; USD 36,000 - 52,000; Full time

Job summary

AmSpec Group in Plainfield, IL is seeking an administrative assistant to support the branch operations. The role involves handling mail and deliveries, serving as receptionist, and assisting executives with scheduling and travel arrangements.

The position requires strong communication and organizational skills, the ability to perform under pressure, and a high school diploma with a bachelor or associate degree preferred.

Qualifications

• 1+ year of experience in an administrative role or similar field.
• Strong communication, organization and interpersonal skills.
• Ability to work under pressure with minimal supervision.

Responsibilities

• Receive, sort and distribute mail and deliveries.
• Provide reception coverage (door, telephone and courier) as needed.
• Maintain office equipment and supplies.
• Maintain calendars for managers and executives and assist with travel arrangements.
• Assist other departments with administrative duties as workload allows.
• Perform other similar administrative tasks as assigned.

Skills

1+ year experience in administration

Education

High school education with Bachelor or Associate degree preferred

Job description

Provide administrative support for branch, department or managers/executives.

Primary Duties And Responsibilities

• Responsible for receiving, sorting and distribution of mail and deliveries
• Provide reception (door, telephone and courier) coverage as required
• Maintain office equipment and supplies
• Maintain calendars for managers and executives as requested and assist in travel arrangements if needed
• Assist other departments (finance, billing, human resources, operations etc.) with administrative duties as schedule permits and workload requires
• Any other similar duties related to administrative activities as assigned by supervisor

Required Skills

• 1+ year experience in the similar field or position
• High school education with Bachelor or Associate degree preferred
• Good communication, organization, and inter-personal skills a must. Ability to work under pressure and react quickly, ability to work with little or no supervision

Working Conditions

Office Environment - work is generally during traditional work hours however extreme circumstances may require work during non-traditional office hours.

Physical Requirements

Ability to sit and/or stand for extended periods of time.