Administrative Assistant

Jobtailor

Pittsburgh (Allegheny County)

On-site

USD 42,000 - 62,000

Full time

14 days+

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Job summary

Jobtailor is seeking an administrative professional in Pittsburgh to support key department functions, data entry, budgeting, and reporting.

You will gather information, schedule meetings, and prepare agendas and minutes while maintaining confidentiality for sensitive matters. The role emphasizes process improvement and cross-team collaboration in a higher education context.

Qualifications

Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
High level computer proficiency in word processing, Excel, presentations, email, and virtual meeting apps (Google Workspace or Microsoft 365).
Experience with Smartsheet is preferred but not required.
High level customer service.
Strong planning and organizational skills.
Critical thinking skills.
Strong communication skills, including written, verbal, and interpersonal.
Strong collaboration skills.

Responsibilities

Assist with collecting or compiling information to complete key department functions, including but not limited to, strategic and academic planning, budgeting, and reporting.
Enter data and information into databases and systems in an accurate and timely manner.
Schedule and attend meetings, as required; maintain a high level of confidentiality when dealing with sensitive matters.
Create agendas and minutes for these meetings.
Implement quality, service, and process improvement initiatives to enhance day-to-day administrative and operational efforts.
Manage all facets of event planning for the department, as applicable.
Perform other role-related duties as assigned or requested.

Skills

Administrative Support Experience

Data Entry Proficiency

Event Planning Management

Strong Communication Skills

Organizational Skills

Collaboration

Tools

Google Workspace

Microsoft 365

Smartsheet

Job description

Assist with collecting or compiling information to complete key department functions, including but not limited to, strategic and academic planning, budgeting, and reporting.
Enter data and information into databases and systems in an accurate and timely manner.
Schedule and attend meetings, as required; maintain a high level of confidentiality when dealing with sensitive matters.
Create agendas and minutes for these meetings.
Implement quality, service, and process improvement initiatives to enhance day-to-day administrative and operational efforts.
Manage all facets of event planning for the department, as applicable.
Perform other role-related duties as assigned or requested.

Requirements

Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
High level of computer proficiency in word processing, excel spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
Experience with Smartsheet is preferred but not required.
High level customer service.
Strong planning and organizational skills.
Critical thinking skills
Strong communication skills, including written, verbal, and interpersonal.
Strong collaboration skills.

Core Competencies

Demonstrates expertise in administrative support functions, including data management, event planning, and process improvement, while maintaining confidentiality and delivering high-quality customer service in a higher education environment.

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