Senior Administrative Assistant – Operational Risk Management

Jobtailor; Illinois; On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Assistant to manage complex calendars, coordinate travel, and support executive teams. The role emphasizes excellent communication and organizational skills in a fast-paced environment.

You will handle meeting scheduling, coordinate events, and utilize AI tools along with Zoom/Skype tech to ensure smooth operations across departments.

Qualifications

• At least 2 years of Administrative experience
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Excellent written and verbal communications
• Excellent organizational skills

Responsibilities

• Strategic Calendar Management for executives and teams.
• Detailed Travel Coordination and timely expense reporting.
• Active Team Support for events, all-hands meetings, and social activities.
• Communication and ambassadorship, circulating information and answering questions.
• Proficient use of Microsoft Office Suite and Google Workspace, with AI tools and video conferencing experience.

Skills

Strategic Calendar Management

Detailed Travel Coordination

Expense Reporting

Meeting Planning

Excellent Communication Skills

Organizational Skills

Team Support

Relationship Building

Event Planning

Education

High School Diploma

GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Zoom

Skype

AI Solutions

Video Conferencing Setup

Job description

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last-minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Excellent written and verbal communications
• Excellent organizational skills

Core Competencies

Demonstrates expertise in Strategic Calendar Management and Detailed Travel Coordination, with a strong focus on communication and team support. Proficient in Microsoft Office Suite and Google Workspace, with experience in AI tools and video conferencing technology.

Highest-signal resume keywords

• Strategic Calendar Management
• Detailed Travel Coordination
• Microsoft Office Suite
• Event Planning
• Excellent Communication Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Coordination
• Expense Reporting
• Meeting Planning
• Microsoft Office Suite
• Google Workspace
• AI Tools
• Video Conferencing Setup

Soft Skills

• Organizational Skills
• Team Support
• Relationship Building

Certifications & Qualifications

• High School Diploma
• GED
• Associates Degree

Industry Keywords

• Administrative Experience
• Executive Assistant
• Fast-Paced Environment

Tools & Technologies

• Zoom
• Skype
• AI Solutions