Office Assistant

Amerapex; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Amerapex seeks an Office Assistant to provide administrative and operational support across Human Resources and other departments, helping maintain efficient day-to-day operations, assist with document management, organizing files, and coordinating meetings.

The role includes back-up receptionist coverage, greeting visitors and handling incoming calls, while maintaining confidentiality and demonstrating punctuality, professionalism, and strong organizational skills in a fast-paced office.

Qualifications

• Experience in office administration or support roles.
• Proficient with MS Outlook, Word and Excel.
• Strong organizational and time-management skills.
• Professional verbal and written communication.
• Discretion with confidential information.

Responsibilities

• Provide general administrative support to HR and other departments as needed.
• Assist with data entry, filing, document preparation, correspondence, and record maintenance.
• Maintain organized electronic and physical files.
• Coordinate routine office needs with vendors and service providers.
• Assist with company lunches, employee events, meetings, and other office activities.
• Provide backup coverage for the receptionist as needed.
• Greet and assist employees, candidates, vendors, and visitors during front-office coverage.
• Answer, screen, and route incoming telephone calls during front-office coverage.
• Maintain confidentiality of employee, applicant, and company information.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Time management

Professional communication

Multitasking

Discretion and confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Position Summary

The Office Assistant provides administrative and operational support to Human Resources and other departments to help maintain efficient day-to-day office operations. This position assists with document management, office organization, employee support, meeting coordination, and general administrative projects.

The Office Assistant also provides backup coverage for the receptionist, including assisting visitors and handling incoming telephone calls as needed.

The ideal candidate is punctual, dependable, organized, professional, and comfortable supporting multiple functions in a fast-paced office environment.

Essential Duties And Responsibilities

• Provide general administrative support to Human Resources, management, and other departments as needed.
• Assist with data entry, scanning, filing, document preparation, correspondence, and record maintenance.
• Maintain organized electronic and physical files.
• Coordinate routine office needs with vendors and service providers.
• Assist with company lunches, employee events, meetings, and other office activities.
• Provide backup coverage for the receptionist as needed.
• Greet and assist employees, candidates, vendors, and visitors during front-office coverage.
• Answer, screen, and route incoming telephone calls during front-office coverage.
• Maintain confidentiality of employee, applicant, and company information.
• Perform other administrative duties and special projects as assigned.

Qualifications

• Previous administrative, office support, customer service, or similar experience preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong organizational and time-management skills.
• Professional verbal and written communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and interruptions.
• Ability to interact professionally with employees, candidates, visitors, vendors, and management.
• Ability to handle confidential and sensitive information appropriately.
• Consistent and reliable attendance and punctuality are essential requirements of this position.

Core Competencies

Reliability and accountability

• Professionalism
• Organization
• Attention to detail
• Customer service
• Communication
• Initiative
• Adaptability
• Teamwork
• Confidentiality Additional Information This job description describes the general nature and level of work performed by employees assigned to this position and is not intended to be an exhaustive list of all duties or responsibilities. Duties may be modified or additional responsibilities assigned based on business needs.

Equal Employment Opportunity

Amerapex is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Amerapex is committed to providing equal employment opportunities in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination.