Administrative Sales Assistant

Pacific Office Automation; Beaverton (OR); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company match

PTO

Vacation

Sick Leave

FSA program

Career advancement

Team environment

Job summary

Pacific Office Automation in Beaverton, OR is seeking an Administrative Sales Assistant to support the Sales Manager and team. The role emphasizes Excel work, data entry, and ensuring seamless office operations in a fast-paced environment.

You will manage account reviews, cost analysis, scheduling deliveries, and provide proactive administrative support to our sales professionals, while maintaining accuracy and delivering excellent client service.

Qualifications

• Proficient in Microsoft Excel for data and cost analysis.
• Strong organizational and time-management abilities.
• Ability to multitask in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Work well independently and as part of a team.
• 2-5 years administrative or customer service experience preferred.

Responsibilities

• Create and maintain Excel spreadsheets for account reviews and cost analysis
• Coordinate and schedule equipment and software deliveries, moves, and pickups
• Provide daily administrative support to the Sales Manager and team
• Perform data entry across multiple systems and databases
• Assist with invoice creation and auditing for accuracy
• Escalate service-related issues on behalf of customers
• File, scan, and organize documents
• Communicate with internal teams and support client interactions

Skills

Excel skills

Organizational skills

Multitasking

Communication

Teamwork

Typing 50–60 WPM

Lifts up to 50 lbs

Tools

Microsoft Excel

Job description

Location: Beaverton, OR (Full-Time, Onsite)

Pay: $20–$25/hour DOE

About Us

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have grown to over 40 branches across 11 western states. With 50 years of success in office equipment and technology sales and service, we have built strong partnerships with industry leaders such as Canon, Sharp, Konica Minolta, HP, Ricoh, and Lexmark.

At Pacific Office Automation, we foster a culture of growth, collaboration, and opportunity. We are committed to developing our employees through training, certifications, and career advancement. We believe every voice matters and strive to create an environment where employees can thrive long-term.

Position Overview

Our fast-paced Beaverton office is seeking a highly organized Administrative Sales Assistant to support our Sales Manager and team. This role is ideal for someone who enjoys juggling multiple responsibilities, working in Excel, and contributing to a collaborative sales environment.

You will play a key role in keeping operations running smoothly, supporting account management, and ensuring a high level of service both internally and with clients.

Key Responsibilities

• Create and maintain Excel spreadsheets for account reviews and cost analysis


• Coordinate and schedule equipment and software deliveries, moves, and pickups


• Provide daily administrative support to the Sales Manager and sales team


• Perform detailed data entry across multiple systems and databases


• Assist with invoice creation and auditing for accuracy


• Escalate service-related issues on behalf of customers when needed


• File, scan, and organize documents


• Communicate with internal teams and occasionally support client interactions

Qualifications

• Proficiency in Microsoft Excel (sorting, filtering, working across multiple sheets)


• Strong organizational skills and attention to detail


• Ability to multitask and meet deadlines in a fast-paced environment


• Strong communication and problem-solving skills


• Ability to work both independently and as part of a team


• 2-5 years of administrative or customer service experience preferred


• Typing speed of 50–60 WPM


• Ability to lift up to 50 lbs

Benefits

• Opportunities for advancement into leadership roles


• Collaborative, team-oriented environment


• Medical, Dental, Vision, and Life insurance


• 401(k) with company match


• PTO, Vacation, and Sick Leave


• FSA program

Our Commitment to Diversity and Inclusion

Pacific Office Automation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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