Administrative Assistant

HDR, Inc.; Spokane (WA); On-site; USD 24,411 - 34,867; Full time

Benefits offered by this job

Medical and dental benefits

Paid time off

Tuition reimbursement

Job summary

HDR, Inc. is seeking an Administrative Assistant in Spokane, WA to provide essential support in a fast-paced office environment. The ideal candidate will have 5+ years of experience, possess excellent verbal and written communication skills, and be adept at multitasking.

This full-time position offers a comprehensive benefits package and a competitive salary ranging from $17.72 to $25.31 per hour, depending on experience and qualifications.

Qualifications

• 5+ years' experience in an admin assistant/receptionist role supporting an office.
• Ability to handle confidential information.
• Good judgment and common sense.

Responsibilities

• Provide administrative support for staff.
• Schedule conference calls and manage inventories.
• Reception duties including greeting visitors.

Skills

Excellent verbal and written communication

Self-motivation

Detail-oriented

Proficiency with MS Office

Flexibility in multitasking

Education

High School diploma or equivalent

Associate degree

Tools

MS Office

Adobe Acrobat Pro

SharePoint

Job description

Responsibilities

• Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
• Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Provide administrative support for staff in designated work location
• Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
• Experience with SharePoint and Adobe Acrobat Pro a plus
• Strong written communication skills including grammar, punctuation, proofreading, and spelling
• Support multiple manager schedules and emails
• Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
• Manage incoming/outgoing mail and packages
• Open and close office building daily (office hours are 8am to 5pm M-F)
• Schedule conference calls
• Assist with meeting set-up including conference room bookings and catering
• Conference Room AV knowledge a plus
• Manage inventory of office and kitchen supplies
• New hire desk set-up, coordinated with IT
• Facilitate expense report submission
• Provide project support with supervisor approval
• Support vehicle fleet management:
  • Maintenance, repairs, oil changes, detailing
  • Licensing
• Develop and maintain a good working relationship with building property management
• Maintain vended services agreements
• Frequently communicate with direct supervisor and office lead on processes and procedures
• Maintain office in a neat and orderly fashion
• Must be able to lift 20 pounds
• Other duties as needed

Preferred Qualifications

• Associate degree
• 5+ years' experience in an admin assistant/receptionist capacity supporting an energetic office
• Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Benefits

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Spokane, WA: $17.72 - $25.31