Administrative Sales Assistant

Pacific Office Automation Inc.; Beaverton (OR); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life

401(k) with company match

PTO, Vacation, and Sick Leave

FSA program

Job summary

Pacific Office Automation in Beaverton, OR is seeking a highly organized Administrative Sales Assistant to support our Sales Manager and team. This role emphasizes Excel-driven analysis and efficient administration to help keep account activity flowing.

You will handle data entry, scheduling, invoicing support, and collaboration with internal teams, delivering excellent service to clients in a fast-paced onsite office environment.

Qualifications

• Proficiency in Microsoft Excel with ability to manage multiple sheets.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to lift up to 50 lbs as part of duties.

Responsibilities

• Create and maintain Excel spreadsheets for account reviews and cost analysis.
• Coordinate and schedule equipment and software deliveries, moves, and pickups.
• Provide daily administrative support to the Sales Manager and sales team.
• Perform detailed data entry across multiple systems and databases.
• Assist with invoice creation and auditing for accuracy.
• Escalate service-related issues on behalf of customers when needed.
• File, scan, and organize documents.
• Communicate with internal teams and occasionally support client interactions.

Skills

Excel proficiency

Organizational skills

Multitasking

Communication skills

Teamwork

Typing speed 50 WPM

Lifting up to 50 lbs

Job description

Career Opportunities with Pacific Office Automation

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Department: Branch Support (Receptionist, Admin Assistants)

Administrative Sales Assistant
Location: Beaverton, OR (Full-Time, Onsite)
Pay: $20–$25/hour DOE

About Us

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have grown to over 40 branches across 11 western states. With 50 years of success in office equipment and technology sales and service, we have built strong partnerships with industry leaders such as Canon, Sharp, Konica Minolta, HP, Ricoh, and Lexmark.

At Pacific Office Automation, we foster a culture of growth, collaboration, and opportunity. We are committed to developing our employees through training, certifications, and career advancement. We believe every voice matters and strive to create an environment where employees can thrive long-term.

Position Overview

Our fast-paced Beaverton office is seeking a highly organized Administrative Sales Assistant to support our Sales Manager and team. This role is ideal for someone who enjoys juggling multiple responsibilities, working in Excel, and contributing to a collaborative sales environment.

You will play a key role in keeping operations running smoothly, supporting account management, and ensuring a high level of service both internally and with clients.

Key Responsibilities

• Create and maintain Excel spreadsheets for account reviews and cost analysis


• Coordinate and schedule equipment and software deliveries, moves, and pickups


• Provide daily administrative support to the Sales Manager and sales team


• Perform detailed data entry across multiple systems and databases


• Assist with invoice creation and auditing for accuracy


• Escalate service-related issues on behalf of customers when needed


• File, scan, and organize documents


• Communicate with internal teams and occasionally support client interactions

Qualifications

• Proficiency in Microsoft Excel (sorting, filtering, working across multiple sheets)


• Strong organizational skills and attention to detail


• Ability to multitask and meet deadlines in a fast-paced environment


• Strong communication and problem-solving skills


• Ability to work both independently and as part of a team


• 2+ years of administrative or customer service experience preferred


• Typing speed of 50–60 WPM


• Ability to lift up to 50 lbs


• Opportunities for advancement into leadership roles


• Collaborative, team-oriented environment

Benefits

• Medical, Dental, Vision, and Life insurance


• 401(k) with company match


• PTO, Vacation, and Sick Leave


• FSA program

Our Commitment to Diversity and Inclusion

Pacific Office Automation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.