Administrative Assistant

Jobtailor; Phoenix (AZ); On-site; USD 32,000 - 52,000; Full time

Job summary

Jobtailor in Phoenix, AZ, seeks an organized administrative assistant to support multiple teams with front- and back-office tasks. You will handle calls, process mail and documents, perform data entry, maintain files, and coordinate across Microsoft and Google platforms.

The role requires a high school diploma, strong customer service, and attention to detail, with in-person interviews and background checks.

Qualifications

• High school diploma required.
• Strong customer service skills.
• Administrative/clerical experience preferred.
• Data entry and records/document management skills.
• Strong organization and attention to detail.

Responsibilities

• Answer and route incoming calls and provide customer service.
• Process mail, correspondence, and incoming documents.
• Perform data entry, filing, scanning, and electronic records management.
• Maintain contact lists, supplies, and employee equipment inventory.
• Process forms and administrative requests.
• Organize and rename electronic files.
• Assist with moving files between Microsoft and Google platforms.
• Review forms, documentation, and web links for accuracy.
• Provide general administrative support to multiple teams.

Skills

Customer Service Skills

Data Entry

Records Management

Attention to Detail

Organizing Files

Filing

Mail Processing

Document Management

Scanning

Electronic Records Management

Education

High School Diploma

Tools

Microsoft Office

Google Platforms

Job description

• Answer and route incoming calls and provide customer service
• Process mail, correspondence, and incoming documents
• Perform data entry, filing, scanning, and electronic records management
• Maintain contact lists, supplies, and employee equipment inventory
• Process forms and administrative requests
• Organize and rename electronic files
• Assist with moving files between Microsoft and Google platforms
• Review forms, documentation, and web links for accuracy
• Provide general administrative support to multiple teams

Requirements

• High school diploma
• Strong customer service skills
• Administrative/clerical experience
• Data entry and records/document management skills
• Strong organization and attention to detail
• Phoenix-area candidates only; current city must appear on resume
• In-person interview requiredBackground check and drug screening required
• W2 only; no C2C or sponsorship
• Candidates previously submitted to Posting 12948 through any staffing agency are not eligible

Core Competencies

Demonstrates strong customer service skills and administrative support capabilities, with expertise in data entry, records management, and organizational tasks. Proficient in managing electronic files and maintaining accurate documentation across multiple platforms.

Highest-signal resume keywords

• Customer Service Skills
• Data Entry Skills
• Records Management
• Strong Organization
• Administrative Experience

ATS Optimization Keywords

Hard Skills

• Data Entry
• Records Management
• Document Management
• Filing
• Scanning
• Electronic Records Management
• Form Processing
• Mail Processing
• Attention to Detail
• Organizing Files

Soft Skills

• Strong Customer Service Skills
• Attention to Detail

Certifications & Qualifications

• High School Diploma

Industry Keywords

• Administrative Support
• Clerical Experience
• Phoenix Area Candidates

Tools & Technologies

• Microsoft Platforms
• Google Platforms