Administrative Assistant

Executive Personnel Services, Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 55,000; Full time

Job summary

Executive Personnel Services, Inc. is seeking an experienced Administrative Assistant to support the launch team in Philadelphia. The candidate will manage calendars, schedule meetings, and coordinate travel arrangements.

The ideal applicant will have prior experience in the pharmaceutical industry, excellent judgment, and the ability to prioritize effectively. This role offers a chance to work on exciting new product launches while ensuring smooth administrative operations.

Qualifications

• Experience managing calendars and scheduling appointments.
• Ability to coordinate international and domestic travel arrangements.
• Skill in preparing and collating presentations, correspondence, and reports.

Responsibilities

• Set up meetings and maintain calendar for the team.
• Arrange events and conferencing in various locations.
• Handle travel arrangements and prepare itineraries.

Skills

Judgment and independence

Time management

Communication with vendors

Initiative and decision-making

Education

Prior experience with a Pharmaceutical Company

Job description

Executive Personnel Services, Inc. is looking for an Administrative Assistant with experience working in the Pharmaceutical industry. The ideal candidate will support the team Director while launching a new product.

Responsibilities

• Setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the entire team.
• Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organizations, ensuring that all admin details are considered.
• Responsible for international and domestic travel arrangements as necessary; prepare itineraries, and transportation arrangements.

Requirements

• Exercise judgment and act independently while handling admin details for a variety of matters on the launch team including communication with other departments, outside companies, consultants, vendors, and internal senior managers.
• Prepare/collate presentations, correspondence and reports for the team.
• Prioritize work to meet teams needs, exercising initiatives and judgment in making decisions.
• Prior experience with Pharmaceutical Company (Preferably GSK).

Additional Information

All your information will be kept confidential according to EEO guidelines.