Administrative Assistant

Executive Personnel Services, Inc.; New Jersey; On-site; USD 45,000 - 65,000; Full time

Job summary

Executive Personnel Services, Inc. is seeking an Administrative Assistant to support their team Director in launching a new product in the Pharmaceutical industry. The ideal candidate will manage scheduling, arrange meetings, and handle travel arrangements. Excellent organizational and communication skills are crucial for this role.

The role requires prior experience in the Pharmaceutical sector, preferably with GSK. Candidates should be capable of prioritizing tasks and making independent decisions to meet the team's needs.

Qualifications

• Experience working in the Pharmaceutical industry is preferred.
• Ability to handle scheduling and travel arrangements effectively.
• Proficient in preparing presentations and reports.

Responsibilities

• Set up meetings and manage the team's calendar.
• Arrange meetings and events, considering all details.
• Handle international and domestic travel arrangements.

Skills

Organizational skills

Communication skills

Proactive email management

Judgment and decision making

Job description

Executive Personnel Services, Inc. is looking for an Administrative Assistant with experience working in the Pharmaceutical industry. The ideal candidate will support the team Director while launching a new product. Routine duties include:

• Setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the entire team
• Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organizations, ensuring that all admin details are considered
• Responsible for international and domestic travel arrangements as necessary; prepare itineraries, and transportation arrangements

Other Requirements:

• Exercise judgment and act independently while handling admin details for a variety of matters on the launch team including communication with other departments, outside companies, consultants, vendors, and internal senior managers
• Prepare/collate presentations, correspondence and reports for the team
• Prioritize work to meet teams needs, exercising initiative and judgment in making decisions.
• Prior experience with Pharmaceutical Company (preferably GSK)

Qualifications

Prior Experience with Pharmaceutical Company (preferably GSK)

Additional Information

All your information will be kept confidential according to EEO guidelines.