Administrative Assistant

FairSquare; Orlando (FL); On-site; USD 44,000 - 49,000; Full time

Job summary

FairSquare is seeking an energetic Administrative Assistant to support our office staff, greet visitors, answer phones, and manage calendars. This onsite role requires strong organization, multitasking, and excellent written and verbal communication.

You will handle mail, prepare invoices and reports, process maintenance requests, and support multiple departments in a fast-paced environment while representing our brand with a friendly, professional demeanor.

Qualifications

• Prior office or reception experience preferred.
• Excellent attention to detail and ability to prioritize tasks.
• Clear verbal and written communication skills.

Responsibilities

• Answer phones, greet visitors and process suite access.
• Schedule appointments, maintain calendars; and manage maintenance requests.
• Process, collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Manage accounts and perform bookkeeping.
• Assist in ordering, receiving, stocking and distribution of office and kitchen supplies.
• Provide support to each department as necessary.
• Other duties as required.

Tools

Salesforce

MS Office

Outlook

Job description

Administrative Assistant

Onsite Full Time, Monday-Friday, 5-days per week/8-hours per day.

• Weekly Schedule: Monday-Friday: 7:00am-3:30pm or 7:30am - 4:00pm, whichever you prefer.

Non-Exempt/Hourly Pay Range: $21.04-23.40/hour ($43,763-48,667 annualized) + amazing culture, beautiful office, and more!!

Location: We have two openings, one position is open at our Maitland, FL offices and one position is open at our Atlanta, GA offices (near Truist Park, in the Cumberland/Galleria area)

FairSquare is looking for our next Administrative Assistant. If you are an energetic, driven administrative professional with outstanding written, verbal and interpersonal communication skills we would like to meet you. To be successful in this role you will need to demonstrate fantastic organizational and time management skills along with the ability to multitask, think critically, adapt in a fast-paced environment, and pick up new technology quickly.

General Summary:

The Administrative Assistant handles routine duties in support of our office staff, guests and building security and maintenance. Responsibilities include, but are not limited to, organizing files, creating correspondence, preparing reports and documents, managing calendars, processing mail, preparing invoices, managing visitor protocols, processing maintenance requests, and offering general staff support. Typical tasks will include answering the phones, greeting visitors and scheduling meetings and maintaining calendars. As first point of contact for all visitors, you must be able to represent our brand with a pleasant demeanor and superior customer service skills.

Responsibilities:

• Answer phones, greet visitors and process suite access
• Schedule appointments, maintain calendars; and manage maintenance requests
• Process, collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Assist in the ordering, receiving, stocking and distribution of office and kitchen supplies
• Provides support and assistance to each department as necessary
• Other duties as required

Knowledge, Skills and Abilities Required:

• Previous experience in office or reception role preferred.
• Excellent attention to detail and ability to prioritize daily/weekly tasks.
• Pleasant demeanor and superior customer service skills
• Clear verbal and written communication required
• Knowledge of Salesforce is preferred but not required
• Computer proficiency and the ability to learn new programs (MS Office, Outlook)
• Collaborative team player
• Strong desire to learn and grow skillset

Why FairSquare?

• FairSquare is a rare blend of a fast growing and profitable company that truly offers work life balance and unlimited opportunities for personal and professional growth
• Positive, energetic, passionate, business casual environment with a manager who is committed to your success
• Numerous employee events throughout the year, including our annual traditions such as a Day at the Del Mar Racetrack, Bring Your Child to Work Day, Holiday Party, sporting events and more

FairSquare is an equal opportunity employer.