Dynamic Administrative Assistant - Office & Scheduling Pro

FairSquare; Orlando (FL); On-site; USD 44,000 - 49,000; Full time

Job summary

FairSquare is seeking an energetic Administrative Assistant to support our office staff, greet visitors, answer phones, and manage calendars. This onsite role requires strong organization, multitasking, and excellent written and verbal communication.

You will handle mail, prepare invoices and reports, process maintenance requests, and support multiple departments in a fast-paced environment while representing our brand with a friendly, professional demeanor.

Qualifications

• Prior office or reception experience preferred.
• Excellent attention to detail and ability to prioritize tasks.
• Clear verbal and written communication skills.

Responsibilities

• Answer phones, greet visitors and process suite access.
• Schedule appointments, maintain calendars; and manage maintenance requests.
• Process, collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Manage accounts and perform bookkeeping.
• Assist in ordering, receiving, stocking and distribution of office and kitchen supplies.
• Provide support to each department as necessary.
• Other duties as required.

Tools

Salesforce

MS Office

Outlook

Job description

FairSquare is seeking an energetic Administrative Assistant to support our office staff, greet visitors, answer phones, and manage calendars. This onsite role requires strong organization, multitasking, and excellent written and verbal communication.

You will handle mail, prepare invoices and reports, process maintenance requests, and support multiple departments in a fast-paced environment while representing our brand with a friendly, professional demeanor.