Administrative Assistant

Foresight Construction Group; Gainesville (FL); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Paid time off

401(k) retirement savings program

Paid training and certifications

Job summary

Foresight Construction Group, located in Gainesville, FL, is seeking a dependable Part-Time Administrative Assistant to provide crucial office and administrative support. The successful candidate will enjoy organizing and helping the team while taking initiative in various administrative tasks.

This role involves maintaining office organization, supporting leadership with meeting preparations, and performing light accounting tasks, with opportunities for future full-time work based on performance.

Qualifications

• Reliable and able to work independently.
• Proficient in basic technology and general office equipment.
• Able to handle confidential information appropriately.

Responsibilities

• Assist with general office needs and supplies.
• Provide support for company leadership and meetings.
• Help with light accounting and operations support.

Skills

Organized

Detail-oriented

Communication

Service-minded

Punctual

Adaptability

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

About the Role

We are seeking a dependable, detail-oriented Part-Time Administrative Assistant to provide hands‑on office and administrative support at our Gainesville headquarters. This role is ideal for someone who enjoys organization, takes initiative, and has a service‑minded approach to helping an office run smoothly.

This position will support general office needs, meeting preparation, light administrative tasks, and practical day‑to‑day support for company leadership and team members. The right person will be reliable, proactive, professional, and willing to jump in where needed.

Schedule: Part‑time, in‑office at our Gainesville headquarters. Primarily morning hours preferred. Potential for additional hours or future full‑time opportunity based on company needs and role fit.

What You’ll Do

Office & Administrative Support

• Help keep the office organized, stocked, clean, and prepared for the day.
• Assist with general office needs, including supplies, mail, deliveries, filing, scanning, printing, and errands.
• Provide general administrative support to team members and departments as needed.

Leadership & Meeting Support

• Provide practical day‑to‑day support for company leadership, including lunch coordination, meeting preparation, and general office‑based needs.
• Prepare meeting spaces by ensuring rooms are clean, organized, stocked, and ready for use.
• Print, organize, or prepare meeting materials, agendas, notes, and other documents as needed.
• Assist with internal meetings, team lunches, office events, celebrations, and other company gatherings.

Light Accounting & Operations Support

• Assist with basic administrative support for accounting, payroll, and operations teams as needed.
• Help collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project‑related items.
• Support basic tracking, data entry, document organization, and follow‑up tasks.
• Help ensure routine administrative items are handled accurately and in a timely manner.

Qualifications

• Reliable, punctual, and able to work independently.
• Organized, detail‑oriented, and consistent with follow‑through.
• Friendly, professional, and service‑minded.
• Comfortable handling a variety of tasks and shifting priorities.
• Willing to assist with both administrative work and hands‑on office support.
• Able to handle confidential information appropriately.
• Proficient with basic technology, including Microsoft Outlook, Word, Excel, and general office equipment.
• Valid Florida driver’s license and reliable transportation for occasional local errands.

Preferred Experience

• Prior experience in an administrative assistant, office coordinator, receptionist, operations support, or similar role.
• Experience supporting an office, leadership team, accounting department, or operations team.
• Comfort using email, calendars, shared files, and basic business systems.
• Experience helping coordinate supplies, meetings, events, vendors, or office logistics.
• Best in‑class work culture
• On‑site gym
• Paid time off
• 401(k) retirement savings program
• Weekly pay cycle
• Paid training, certifications, and career development

Foresight Construction Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.