Administrative Assistant

GetHired, Inc.; Half Moon Bay (CA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Calsavers Roth IRA

Equipment provided

Paid holidays

Professional development

Advancement opportunities

Promote from within

Job summary

GetHired, Inc. seeks an organized Administrative Assistant to provide comprehensive support to our team in Half Moon Bay, CA. You will manage calendars, coordinate meetings and events, greet visitors, and handle mail and documents to ensure smooth office operations.

Ideal candidates excel at communication, multitasking, and time management in a fast-paced environment. English fluency is required, with Spanish a plus, and a proactive, professional approach is expected.

Qualifications

• Strong communication and interpersonal skills are required.
• Excellent organization and time management are essential.
• Ability to multitask in a high-volume environment.
• Fluency in English; conversational Spanish is a plus.

Responsibilities

• Manage calendars and schedules for the team, including meetings.
• Answer calls and emails promptly and professionally.
• Greet visitors and assist clients in a courteous manner.
• Handle mail and packages; maintain documents both electronic and hard copy.
• Assist with event planning and coordination.
• Perform light office duties and order supplies.

Skills

Communication

Interpersonal skills

Organization

Time management

Tools

Microsoft Office

Google Workspace

Gmail

Job description

Introduction:

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Responsibilities:

• Manage calendars and schedules for the team, including coordinating meetings and appointments
• Answer phone calls and respond to emails in a timely and professional manner
• Greet and assist visitors and clients
• Handle incoming and outgoing mail and packages
• File and maintain electronic and hard copy documents
• Assist with event planning and coordination
• Perform light office duties, such as ordering supplies and maintaining equipment
• Other duties as assigned

Qualifications:

• Previous experience as an administrative assistant or in a similar role is required
• Strong communication and interpersonal skills
• Proficiency with computer systems and software, such as Microsoft Office, Google Workspace and Gmail
• Excellent organization and time management skills
• Ability to multitask and handle a high-volume workload
• Fluency in English is required; conversational Spanish is a plus

Company Perks:

• Medical, dental, vision, and life insurance
• A safety-first culture and professional workplace
• Calsavers Roth IRA
• Job specific equipment and safety gear provided
• Paid holidays
• Professional development opportunities
• Advancement opportunities - we promote from within!
• *All listed benefits available to eligible employees