Administrative Assistant — Growth-Focused Office Support

FairSquare, Inc.; Orlando, Northern (FL, KY); Hybrid; USD 60,288,000 - 67,044,000; Full time

Benefits offered by this job

Beautiful office

Employee events

Job summary

FairSquare, Inc. is seeking an Administrative Assistant to support our Maitland, FL and Atlanta, GA offices. This onsite, full-time role includes answering phones, greeting visitors, calendar management, mail processing and basic bookkeeping.

The ideal candidate will be detail-oriented, customer-focused and adept at multitasking in a fast-paced environment. Responsibilities include drafting memos and reports, maintaining filing systems, coordinating with departments, and assisting with office

Qualifications

• Previous experience in office or reception role preferred.
• Excellent attention to detail and ability to prioritize daily/weekly tasks.
• Pleasant demeanor and superior customer service skills
• Clear verbal and written communication required
• Knowledge of Salesforce is preferred but not required
• Computer proficiency and the ability to learn new programs (MS Office, Outlook)
• Collaborative team player
• Strong desire to learn and grow skillset

Responsibilities

• Answer phones, greet visitors and process suite access
• Schedule appointments, maintain calendars; and manage maintenance requests
• Process, collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Assist in the ordering, receiving, stocking and distribution of office and kitchen supplies
• Provides support and assistance to each department as necessary
• Other duties as required

Skills

Office experience

Attention to detail

Customer service

Verbal communication

Written communication

Team player

Learning mindset

Salesforce knowledge

Tools

MS Office

Outlook

Job description

FairSquare, Inc. is seeking an Administrative Assistant to support our Maitland, FL and Atlanta, GA offices. This onsite, full-time role includes answering phones, greeting visitors, calendar management, mail processing and basic bookkeeping.

The ideal candidate will be detail-oriented, customer-focused and adept at multitasking in a fast-paced environment. Responsibilities include drafting memos and reports, maintaining filing systems, coordinating with departments, and assisting with office