Project Administrator

Jobot; City of White Plains (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Hybrid schedule

Professional development opportunities

Strong work-life balance

Collaborative team environment

Job summary

Jobot in White Plains, NY is seeking a Project Administrator (Construction) to support construction and real estate consulting projects. The role is hybrid, with 2 days in the office and 3 days remote, focusing on setup, documentation, and client coordination.

You will manage project information, contracts, site visits, and reporting while ensuring accuracy and timely delivery. A high school diploma and proficiency with MS Office are required, with additional tools a plus.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.
• Professional communication skills when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating effectively with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Responsibilities

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Skills

strong organizational skills

written communication

multitasking

professional communication

online/telephone research

independent work

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Teams

Dynamics 365

PowerPoint

Bluebeam

Box

Job description

Project Administrator (Construction) Hybrid

Job details:

Salary: $60,000 - $65,000 per year

A bit about us:

Nationally Recognized Top Ranked Engineering Consulting Firm specializing in Architecture, Engineering, and Construction (AEC)

Why join us?

• Competitive salary commensurate with experience.
• Hybrid Schedule
• Healthy Work/Life Balance
• Comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Opportunities for professional development and continuing education.
• Supportive and collaborative work environment focused on innovation and excellence.

Job Details

Project Administrator (Construction) - White Plains, NY | Hybrid

We are seeking an organized and detail-oriented Project Administrator to support construction and real estate consulting projects from initial setup through final delivery. This position works closely with project teams, clients, and outside stakeholders to keep projects organized, accurate, and on schedule.

Duties

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.
• Professional communication skills when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating effectively with project teams.
• Proficiency with **Microsoft Outlook, Word, and Excel**.
• Experience with **Teams, Dynamics 365, PowerPoint, Bluebeam, or Box** is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Schedule

Hybrid – 2 days in office / 3 days remote

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.