Executive Administrative Assistant – On-Site Support

Australia-Employment; Orefield (PA); On-site; USD 71,635,000 - 100,289,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short Term Disability

Long Term Disability

401 k with match

Paid Time Off

Employee Discount Programs

Voluntary Benefit Programs

Job summary

Jobot is seeking a highly organized Administrative Assistant to provide direct administrative support to company leaders at a large, family-owned manufacturing company in Orefield, PA. This on-site, permanent position emphasizes calendar management, travel arrangements, expense tracking, and proficient use of Excel and Outlook.

The ideal candidate has 5+ years in admin roles (construction industry preferred), strong communication, and confidentiality.

Qualifications

• Minimum of 5 years of experience in an administrative role, preferably within the Construction industry.
• Proven experience in managing meetings, presentations, providing executive support, organizing, filing, and demonstrating excellent communication skills.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Exceptional calendar management skills, with the ability to coordinate complex executive meetings and events.
• Experience in managing travel arrangements and expenses.
• Strong problem-solving skills with the ability to think quickly and adeptly about how to effectively address issues when they arise.
• Excellent interpersonal skills with the ability to interact with individuals at all levels within the organization.
• Ability to work in a fast-paced environment, handle multiple tasks simultaneously, and meet deadlines.
• High level of discretion and confidentiality for both business and personal affairs.
• Strong attention to detail and accuracy.
• Demonstrated ability to work independently and within a team.
• Bachelor’s degree or equivalent work experience preferred.

Responsibilities

• Provide comprehensive administrative support to executives, including but not limited to, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations ensuring professional and accurate completion.
• Maintain an organized filing system for easy access to important documents.
• Utilize Microsoft Excel to create spreadsheets, charts, and graphs for reporting purposes.
• Manage and reconcile expense reports, ensuring all expenses are accounted for and processed in a timely manner.
• Serve as a liaison between executives and internal/external stakeholders, maintaining open lines of communication.
• Coordinate and prepare materials for meetings and presentations, including agenda setting, minute taking, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Contribute to team effort by accomplishing related tasks as needed.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Expense reports

Excel

Outlook

Communication

Filing

Confidentiality

Teamwork

Education

Bachelor’s degree

Equivalent work experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Jobot is seeking a highly organized Administrative Assistant to provide direct administrative support to company leaders at a large, family-owned manufacturing company in Orefield, PA. This on-site, permanent position emphasizes calendar management, travel arrangements, expense tracking, and proficient use of Excel and Outlook.

The ideal candidate has 5+ years in admin roles (construction industry preferred), strong communication, and confidentiality.