Contract Administrator

Australia-Employment; King of Prussia (PA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive base salary

Extremely competitive bonus package

Medical, Vision, Dental

Paid vacation and holidays

Exciting company culture

Job summary

Jobot is seeking an experienced Contract Administrator in King of Prussia, PA for an on-site, permanent role. You will coordinate contract documentation, maintain records, and support project teams by ensuring accurate, accessible files and compliant processes.

The ideal candidate has experience in contract coordination or project administration, with excellent organizational and communication skills, and proficiency in document management systems.

Qualifications

• Experience in contract coordination, project administration, or related admin function.
• Knowledge of contract documentation and project workflows.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-motivated and dependable.

Responsibilities

• Coordinate the preparation, processing, and maintenance of project agreements and supporting documentation.
• Track and organize contract records, revisions, renewals, and related project correspondence.
• Maintain project files, ensuring documentation is complete, accurate, and readily accessible.
• Assist with the compilation and distribution of project-related forms and administrative documents.
• Support the collection and management of compliance documentation, including risk management and financial assurance requirements.
• Work closely with internal stakeholders to gather, update, and maintain project information.
• Prepare reports, summaries, and tracking logs to support operational and project needs.
• Ensure records are maintained in accordance with company procedures and project requirements.
• Contribute to the continuous improvement of document control and administrative processes.

Skills

Organizational skills

Written and verbal communication

Attention to accuracy and detail

Business software proficiency

Document management understanding

Multi-priority management

Independent and team work

Education

Business administration / project management / legal studies / accounting / construction-related training

Tools

Document management systems

Job description

Contract Administrator

$60000 - $75000 per year | King of Prussia, PA | On-site | Permanent

Top General Contractor with over 100 years of excellence.

A bit about us:

We have been is business for over 100 years providing construction management on both public and private jobs across the Mid-Atlantic. Considered one of the largest and most respected in the Greater Philadelphia Market, we have been involved with some of the most iconic buildings. We are looking for an experienced contract administrator with construction experience to join our team.

Why join us?

• Competitive Base Salary
• Extremely Competitive Bonus Package
• Medical, Vision, Dental
• Paid Vacation and Holidays
• Exciting Company Culture

Job Details

Key Responsibilities

• Coordinate the preparation, processing, and maintenance of project agreements and supporting documentation.
• Track and organize contract records, revisions, renewals, and related project correspondence.
• Maintain project files, ensuring documentation is complete, accurate, and readily accessible.
• Assist with the compilation and distribution of project-related forms and administrative documents.
• Support the collection and management of compliance documentation, including risk management and financial assurance requirements.
• Work closely with internal stakeholders to gather, update, and maintain project information.
• Prepare reports, summaries, and tracking logs to support operational and project needs.
• Ensure records are maintained in accordance with company procedures and project requirements.
• Contribute to the continuous improvement of document control and administrative processes.

Qualifications

• Previous experience in contract coordination, project administration, document control, legal support, or a related administrative function.
• Exceptional organizational skills with a strong attention to accuracy and detail.
• Strong written and verbal communication skills.
• Proficiency with common business software applications and electronic document management systems.
• Understanding of contract documentation, project workflows, and administrative best practices.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-motivated, dependable, and able to work effectively both independently and as part of a team.

Preferred Background

• Degree, certification, or formal training in business administration, project management, legal studies, accounting, construction-related disciplines, or a similar field.
• Experience supporting project-based organizations.
• Familiarity with document-intensive environments involving multiple stakeholders and deadlines.
• Several years of professional administrative, contract support, or project coordination experience preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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