Administrative Assistant

Staffmark; Ontario (OH); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life Insurance and Disability

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Total Talent Solutions in Ontario, OH is seeking an Administrative Assistant to support daily office operations and coordinate administrative tasks with a professional, customer-focused approach. Responsibilities include document management, data entry, front-desk support, and cross-team coordination.

Proficiency in Microsoft Office (Outlook, Excel, Word) is required, with attention to detail and the ability to manage multiple priorities in a busy office.

Qualifications

• High school diploma or GED required.
• Proficient in Microsoft Office applications (Outlook, Excel, Word).
• Ability to work legally in the United States; sponsorship not available.
• Experience providing administrative support in a professional environment.

Responsibilities

• Provide administrative support to multiple departments and maintain daily office operations.
• Process, track, organize, and maintain documents, records, and files.
• Perform accurate data entry and support planning and operational teams with administrative tasks.
• Serve as a front desk and office resource for employees, visitors, and stakeholders.
• Coordinate employee recognition initiatives and office events.
• Maintain organized office systems to support a productive, professional environment.
• Communicate effectively with staff and cross-functional teams to support business objectives.

Skills

Data entry

Organizational skills

Communication across teams

Attention to detail

Education

High school diploma or GED

Microsoft Office (Outlook, Excel, Word) proficiency

Tools

Outlook

Excel

Word

Job description

Total Talent Solutions

Now hiring for an Administrative Assistant
Location: Ontario, OH
Pay Rate: $28.00 per hour
Schedule:1st Shift | Monday – Friday | 7:30 AM – 4 PM

The Office MVP We’ve Been Waiting For

In Ontario, we’re looking for a Administrative Assistant who knows how to get things done with a smile. You’ll balance tasks, support the crew, and keep everything running like clockwork. If you’re dependable, detail-driven, and love a little fun at work, this one’s for you.

Looking for Administrative Assistant jobs in Ontario where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Education Requirements

• High school diploma or GED required.
• Ability to effectively use Microsoft Office applications, including Outlook, Excel, and Word.
• Must be legally authorized to work in the United States; employer sponsorship is not available for this position.

Experience Requirements

• Experience providing administrative, office, or clerical support in a professional environment.
• Strong data entry, document management, and organizational skills.
• Ability to maintain accuracy, confidentiality, and attention to detail when handling sensitive information.
• Experience supporting multiple departments and managing competing priorities is preferred.

Preferred Qualifications

• Strong communication and interpersonal skills with the ability to work effectively across teams and organizational levels.
• Self-motivated, proactive, and highly organized with a strong sense of ownership.
• Experience coordinating employee recognition programs, celebrations, or workplace engagement activities.
• Ability to build positive working relationships and contribute to a collaborative office culture.

Physical Capabilities

• Ability to work primarily in an on-site office environment during regular business hours.
• Occasionally lift and carry items up to 25 pounds, such as office supplies, equipment, or event materials.
• Ability to sit, stand, walk, and perform computer-based work throughout the workday.

Job Duties

• Provide administrative support to multiple departments, ensuring efficient daily office operations.
• Process, track, organize, and maintain documents, records, and files.
• Perform accurate data entry and support planning and operational teams with administrative tasks.
• Serve as a front desk and office resource, assisting employees, visitors, and stakeholders as needed.
• Coordinate employee recognition initiatives, holiday events, and morale-building activities.
• Maintain organized office systems while supporting a productive, professional, and welcoming work environment.
• Communicate effectively with employees, managers, and cross-functional teams to support business objectives.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I’m having or lead me in the right direction. They are very helpful and always there when needed.” – Administrative Assistant

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

A Administrative Assistant helps connect people, information, and processes throughout the office. This role requires strong administrative skills, effective communication, and the ability to support daily operations with accuracy and professionalism.

The Administrative Assistant may assist with documents, correspondence, records, calendars, reporting, customer communication, and other office support needs. Strong attention to detail and the ability to prioritize work are essential to keeping responsibilities organized.

This role is well suited for candidates who enjoy helping others succeed. A strong Administrative Assistant provides reliable support that allows teams, supervisors, and business operations to function more effectively.