Administrative Assistant

PeopleAdmin, Inc.; Ontario (CA); On-site; USD 23,000 - 34,000; Full time

Job summary

The University of La Verne in Ontario, CA is seeking an Administrative Support Specialist to join the Randall Lewis Center team. You will manage front office operations, communicate program information to students and staff, and assist with contracts, payments, and related forms.

Ideal candidates have an AA degree, strong Microsoft Office skills, and a customer-service mindset. You will support the Director and collaborate on special projects in a fast-paced higher education environment.

Qualifications

• AA degree required with administrative experience in higher education.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
• Experience handling high-volume phone calls and clerical tasks.
• Experience processing reimbursements, purchase orders and contracts.
• Knowledge of filing, records management and confidentiality.
• Ability to multitask and meet deadlines with strong communication.
• Customer service oriented with clear written and verbal communication.

Responsibilities

• Provide administrative support to the RLCEISI director and front office operations.
• Communicate program information and policies to students, faculty, staff.
• Process contracts, payments, and related forms.
• Support Director on special projects.

Skills

Administrative support

Data entry

Microsoft Office

Excel

Word

PowerPoint

Outlook

Adobe Acrobat

Phone handling

Communication skills

Time management

Organization

Customer service

Education

AA Degree

Tools

Banner system

Advanced Office Suite

Job description

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you.

At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.

With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary.

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

Provides administrative support to the Director of the Randall Lewis Center for Entrepreneurship, Innovation, and Social Impact ( RLCEISI ); responsible for the daily operations of the front office, including communicating program information and policies and procedures to prospective and current students, faculty, and staff; processes contracts, payments, and other forms as necessary. Work with the RLCEISI Director on special projects as assigned.

Minimum Qualifications

• AA Degree
• Administrative support experience in a service-oriented environment, preferably in higher education including data entry, filing, scanning, etc.
• Excellent written and oral communication skills and should be proficient in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
• Office/clerical support with ability to handle high volume phone calls
• Processing reimbursements, purchase orders, budget expenses, and/or contracts
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and ability to maintain confidentiality at all times of the RLCEISI information, data and records
• Knowledge of principles and processes for providing support to students, faculty, staff and community members; ability to multi-task
• Time management, organizational skills and detail-oriented
• Customer service skills and strong communication skills; written/verbal

Preferred Qualifications

• Knowledge and skill in using Banner system to retrieve vendor information
• Knowledge and skill in using advanced Office Suite applications

Benefits Summary

Location

Location Ontario CA, College of Law

Salary Range

Minimum:

Minimum: $16.83

Maximum:

Maximum: $24.86