Administrative Assistant

CoralTree Hospitality; Olympic Valley (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

Everline Resort & Spa in Lake Tahoe is seeking an Administrative Assistant to support Engineering billing, executive leadership, and the Accounting team in a fast-paced luxury resort environment.

The role blends invoicing, vendor coordination, calendar and expense management, and preparation of agendas and reports with a strong emphasis on discretion, accuracy, and professional communication.

Qualifications

• 3+ years in accounting, administrative, executive assistant, or office management.
• Experience supporting accounting or finance functions is preferred.
• Strong organizational and communication skills with discretion.

Responsibilities

• Support Engineering with billing, invoicing, and vendor coordination.
• Provide high-level administrative support to executive leaders.
• Assist Accounting with data entry, invoicing, and expense tracking.
• Prepare agendas, presentations, and meeting minutes.

Skills

Microsoft Office

Time management

Multitasking

Attention to detail

Professional communication

Hospitality mindset

Adaptability

Tools

Outlook

Excel

Word

PowerPoint

Job description

Everline Resort & Spa, a luxury mountain destination nestled in the heart of Lake Tahoe, is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing administrative and billing support to our executive leadership and Accounting and departments.

This is a dynamic, highly visible role ideal for a proactive professional who thrives in a fast-paced resort environment, values discretion, and enjoys balancing executive-level support with operational coordination.

Position Overview

The Administrative Assistant will split time between:

• Supporting Engineering with billing, invoicing, and vendor coordination 50%
• Providing direct administrative support to executive leaders.
• Assisting the Accounting team with financial administration and reporting

Key Responsibilities

Engineering Billing and Administrative Support

• Process and track Engineering department invoices, purchase orders, and vendor billing
• Coordinate with vendors and internal teams to resolve billing discrepancies
• Maintain service contracts, compliance documentation, and project records
• Support Engineering leadership with scheduling, reporting, and administrative needs

Executive Leadership Support

• Provide high-level administrative support to executive leaders, includingexpense reports and correspondence
• Prepare agendas, presentations, reports, and meeting minutes
• Serve as a professional liaison between executives and internal and external stakeholders
• Handle confidential and sensitive information with discretion and professionalism

Accounting Support

• Assist with data entry, invoice processing, and expense tracking
• Support accounts payable and receivable workflows and internal reporting
• Coordinate documentation and follow-up related to financial audits and deadlines
• Maintain organized digital and physical financial records

Qualifications

• 3+ years of experience in an accounting, administrative, executive assistant, or office management role
• Previous experience supporting accounting or finance functions strongly preferred
• High proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint
• Exceptional organizational, time-management, and multitasking skills
• Strong attention to detail and accuracy, especially with financial data
• Professional communication skills and a hospitality-focused mindset
• Ability to adapt, prioritize, and remain composed in a fast-paced environment

Why Join Everline Resort & Spa?

• Work in a stunning Lake Tahoe resort setting
• Be part of a collaborative, leadership-driven culture
• Exposure to executive operations, finance, and engineering functions
• Competitive compensation and comprehensive benefits
• Opportunities for professional growth within a luxury hospitality brand

Hourly Rate: $24-$26