Executive & Engineering Administrative Specialist

Everline Resort & Spa; Olympic Valley (CA); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Professional growth opportunities

Job summary

Everline Resort & Spa, a luxury mountain destination in Lake Tahoe, seeks an Administrative Assistant to support the Engineering department and provide administrative and billing support to executive leadership and the Accounting team.

The role splits time between engineering billing and executive/financial administration, offering high-visibility responsibilities in a fast-paced resort environment with discretion and strong organizational skills.

Qualifications

• 3+ years of experience in accounting, administrative, or office management roles.
• Experience supporting accounting or finance functions preferred.
• Proficient in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint.

Responsibilities

• Engineering Billing and Administrative Support: Process and track invoices, POs, and vendor billing; coordinate with vendors to resolve discrepancies; maintain service contracts and project records; support scheduling, reporting, and admin needs for Engineering leadership.
• Executive Leadership Support: Provide high-level admin support, expense reports, agendas, presentations, and meeting minutes; liaise between executives and stakeholders; handle confidential information.
• Accounting Support: Data entry, invoice processing, expense tracking, AP/AR workflows, internal reporting; coordinate audits and deadlines; maintain organized financial records.

Skills

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Everline Resort & Spa, a luxury mountain destination in Lake Tahoe, seeks an Administrative Assistant to support the Engineering department and provide administrative and billing support to executive leadership and the Accounting team.

The role splits time between engineering billing and executive/financial administration, offering high-visibility responsibilities in a fast-paced resort environment with discretion and strong organizational skills.