Administrative Assistant — Engineering Billing & Exec Support

CoralTree Hospitality; Olympic Valley (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

Everline Resort & Spa in Lake Tahoe is seeking an Administrative Assistant to support Engineering billing, executive leadership, and the Accounting team in a fast-paced luxury resort environment.

The role blends invoicing, vendor coordination, calendar and expense management, and preparation of agendas and reports with a strong emphasis on discretion, accuracy, and professional communication.

Qualifications

• 3+ years in accounting, administrative, executive assistant, or office management.
• Experience supporting accounting or finance functions is preferred.
• Strong organizational and communication skills with discretion.

Responsibilities

• Support Engineering with billing, invoicing, and vendor coordination.
• Provide high-level administrative support to executive leaders.
• Assist Accounting with data entry, invoicing, and expense tracking.
• Prepare agendas, presentations, and meeting minutes.

Skills

Microsoft Office

Time management

Multitasking

Attention to detail

Professional communication

Hospitality mindset

Adaptability

Tools

Outlook

Excel

Word

PowerPoint

Job description

Everline Resort & Spa in Lake Tahoe is seeking an Administrative Assistant to support Engineering billing, executive leadership, and the Accounting team in a fast-paced luxury resort environment.

The role blends invoicing, vendor coordination, calendar and expense management, and preparation of agendas and reports with a strong emphasis on discretion, accuracy, and professional communication.