Administrative Assistant

CoralTree Hospitality Group; California (MO); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Everline Resort & Spa in Lake Tahoe is seeking an Administrative Assistant to support our Engineering department and provide administrative and billing support to executive leadership and the Accounting team. The role splits time between Engineering billing/ vendor coordination and direct support to executives, with responsibilities spanning invoice processing, reporting, and financial records.

Ideal candidates have 3+ years in accounting or administrative roles, strong MS Office skills, and a

Qualifications

• 3+ years of experience in accounting, administrative, executive assistant, or office management.
• Experience supporting accounting or finance functions preferred.
• Proficient in Microsoft Office including Outlook, Excel, Word, and PowerPoint.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Engineering Billing and Administrative Support: process invoices, purchase orders, vendor billing; coordinate with vendors and internal teams; maintain contracts and records; support scheduling and reporting.
• Executive Leadership Support: prepare expense reports, agendas, presentations, and meeting minutes; liaison with stakeholders; handle confidential information.
• Accounting Support: data entry, invoice processing, expense tracking; support AP/AR workflows and internal reporting; assist audits and maintain records.

Skills

organizational skills

time management

multitasking

professional communication

attention to detail

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Overview

Everline Resort & Spa, a luxury mountain destination nestled in the heart of Lake Tahoe, is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing while also providing administrative and billing support to our executive leadership and Accounting and departments.

This is a dynamic, highly visible role ideal for a proactive professional who thrives in a fast-paced resort environment, values discretion, and enjoys balancing executive-level support with operational coordination.

Position Overview

The Administrative Assistant will split time between:

Supporting Engineering with billing, invoicing, and vendor coordination 50%

Providing direct administrative support to executive leaders.

Assisting the Accounting team with financial administration and reporting

Responsibilities

Key Responsibilities

Engineering Billing and Administrative Support

• Process and track Engineering department invoices, purchase orders, and vendor billing
• Coordinate with vendors and internal teams to resolve billing discrepancies
• Maintain service contracts, compliance documentation, and project records
• Support Engineering leadership with scheduling, reporting, and administrative needs

Executive Leadership Support

• Provide high-level administrative support to executive leaders, includingexpense reports and correspondence
• Prepare agendas, presentations, reports, and meeting minutes
• Serve as a professional liaison between executives and internal and external stakeholders
• Handle confidential and sensitive information with discretion and professionalism

Accounting Support

• Assist with data entry, invoice processing, and expense tracking
• Support accounts payable and receivable workflows and internal reporting
• Coordinate documentation and follow-up related to financial audits and deadlines
• Maintain organized digital and physical financial records

Qualifications

• 3+ years of experience in an accounting, administrative, executive assistant, or office management role
• Previous experience supporting accounting or finance functions strongly preferred
• High proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint
• Exceptional organizational, time-management, and multitasking skills
• Strong attention to detail and accuracy, especially with financial data
• Professional communication skills and a hospitality-focused mindset
• Ability to adapt, prioritize, and remain composed in a fast-paced environment

Why Join Everline Resort & Spa?

• Work in a stunning Lake Tahoe resort setting
• Be part of a collaborative, leadership-driven culture
• Exposure to executive operations, finance, and engineering functions
• Competitive compensation and comprehensive benefits
• Opportunities for professional growth within a luxury hospitality brand

Hourly Rate: $24-$26