Executive & Engineering Admin Specialist

CoralTree Hospitality Group; California (MO); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Everline Resort & Spa in Lake Tahoe is seeking an Administrative Assistant to support our Engineering department and provide administrative and billing support to executive leadership and the Accounting team. The role splits time between Engineering billing/ vendor coordination and direct support to executives, with responsibilities spanning invoice processing, reporting, and financial records.

Ideal candidates have 3+ years in accounting or administrative roles, strong MS Office skills, and a

Qualifications

• 3+ years of experience in accounting, administrative, executive assistant, or office management.
• Experience supporting accounting or finance functions preferred.
• Proficient in Microsoft Office including Outlook, Excel, Word, and PowerPoint.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Engineering Billing and Administrative Support: process invoices, purchase orders, vendor billing; coordinate with vendors and internal teams; maintain contracts and records; support scheduling and reporting.
• Executive Leadership Support: prepare expense reports, agendas, presentations, and meeting minutes; liaison with stakeholders; handle confidential information.
• Accounting Support: data entry, invoice processing, expense tracking; support AP/AR workflows and internal reporting; assist audits and maintain records.

Skills

organizational skills

time management

multitasking

professional communication

attention to detail

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Everline Resort & Spa in Lake Tahoe is seeking an Administrative Assistant to support our Engineering department and provide administrative and billing support to executive leadership and the Accounting team. The role splits time between Engineering billing/ vendor coordination and direct support to executives, with responsibilities spanning invoice processing, reporting, and financial records.

Ideal candidates have 3+ years in accounting or administrative roles, strong MS Office skills, and a