Administrative Assistant

Hyatt Hotels Corporation; California (MO); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Job summary

Everline Resort & Spa is seeking an Administrative Assistant to support the Engineering department with billing and vendor coordination, while also providing administrative support to executive leadership and the Accounting team.

The role combines financial administration with high-level scheduling, reporting, and documentation, in a luxury hospitality setting. Strong organizational and communication skills, plus proficiency in Microsoft Office, are essential.

Qualifications

• 3+ years of experience in accounting, administration, executive assistant, or office management
• Experience supporting accounting or finance functions strongly preferred
• Excellent time management and multitasking abilities
• High proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Strong attention to detail and accuracy with financial data

Responsibilities

• Process and track Engineering department invoices, purchase orders, and vendor billing
• Coordinate with vendors and internal teams to resolve billing discrepancies
• Maintain service contracts, compliance documentation, and project records
• Support Engineering leadership with scheduling, reporting, and administrative needs
• Provide high-level administrative support to executive leaders, including expense reports and correspondence
• Prepare agendas, presentations, reports, and meeting minutes
• Serve as liaison between executives and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Assist with data entry, invoice processing, and expense tracking
• Support accounts payable/receivable workflows and internal reporting
• Coordinate documentation for financial audits and deadlines
• Maintain organized digital and physical financial records

Skills

Organizational skills

Attention to detail

Professional communication

Hospitality mindset

Tools

Microsoft Office

Job description

Close Inclusive Collection Job Postings Notification

Everline Resort & Spa, a luxury mountain destination nestled in the heart of Lake Tahoe, is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing while also providing administrative and billing support to our executive leadership and Accounting and departments.

This is a dynamic, highly visible role ideal for a proactive professional who thrives in a fast-paced resort environment, values discretion, and enjoys balancing executive-level support with operational coordination.

Position Overview

The Administrative Assistant will split time between:

• Supporting Engineering with billing, invoicing, and vendor coordination 50%
• Providing direct administrative support to executive leaders.
• Assisting the Accounting team with financial administration and reporting

Key Responsibilities

Engineering Billing and Administrative Support

• Process and track Engineering department invoices, purchase orders, and vendor billing
• Coordinate with vendors and internal teams to resolve billing discrepancies
• Maintain service contracts, compliance documentation, and project records
• Support Engineering leadership with scheduling, reporting, and administrative needs

Executive Leadership Support

• Provide high-level administrative support to executive leaders, includingexpense reports and correspondence
• Prepare agendas, presentations, reports, and meeting minutes
• Serve as a professional liaison between executives and internal and external stakeholders
• Handle confidential and sensitive information with discretion and professionalism

Accounting Support

• Assist with data entry, invoice processing, and expense tracking
• Support accounts payable and receivable workflows and internal reporting
• Coordinate documentation and follow-up related to financial audits and deadlines
• Maintain organized digital and physical financial records

Qualifications

• 3+ years of experience in an accounting, administrative, executive assistant, or office management role
• Previous experience supporting accounting or finance functions strongly preferred
• High proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint
• Exceptional organizational, time-management, and multitasking skills
• Strong attention to detail and accuracy, especially with financial data
• Professional communication skills and a hospitality-focused mindset
• Ability to adapt, prioritize, and remain composed in a fast-paced environment

Why Join Everline Resort & Spa?

• Work in a stunning Lake Tahoe resort setting
• Be part of a collaborative, leadership-driven culture
• Exposure to executive operations, finance, and engineering functions
• Competitive compensation and comprehensive benefits
• Opportunities for professional growth within a luxury hospitality brand

Hourly Rate: $24-$26

This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.

Hyatt Regency St Louis at the Arch | St. Louis , MO , US

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