Administrative Assistant

carriageservices; Oklahoma City (OK); On-site; USD 19,320 - 27,517; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Carriage Services in Oklahoma City is seeking an organized Administrative Assistant to handle clerical duties, calendar coordination, and meeting planning at Resthaven Funeral Home & Memory Gardens. The role requires detail-oriented professionals with strong written and verbal communication, proficiency in Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.

We offer competitive compensation at $17 an hour and a full-time on-site role.

Qualifications

• High school Diploma or equivalent
• Strong problem-solving abilities
• Strong attention to detail
• 2+ years of administrative support experience
• High degree of overall computer proficiency
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficiency with multi-line phone systems and general office equipment
• Ability to adapt and maintain composure and professionalism in high stress situations

Responsibilities

• Answer telephone and give information to callers or route calls to the appropriate person
• Support Family Service by maintaining cemetery records and preparing interment documents
• Conduct detailed reviews of property records, including analysing contracts, legal documents, and related records to verify ownership and property rights
• Investigate and reconcile discrepancies across record systems using strong problem-solving skills
• Run monthly paid-in-full reports and issue deeds for corresponding property
• Maintain multiple Excel tracking logs in accordance with Texas Department of Banking regulations
• Input data into CFSS system accurately, completely, and timely
• Process daily cash and check deposits accurately and timely
• Receive and record payments for client families
• Update and maintain files and related systems
• Acts as backup receptionist and in other administrative functions as needs dictate
• Respond to customer inquiries via telephone and email

Skills

Problem-solving

Attention to detail

Microsoft Office

Communication skills

Calendar management

Customer service

Education

High School Diploma or equivalent

Tools

CFSS system

Job description

Administrative Assistant

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self‑motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail‑oriented, professional and have excellent written and verbal communication skills.

Compensation: $17 an hour

Job Type: Full‑Time

Location: Resthaven Funeral Home & Memory Gardens

Qualifications

• High school Diploma or equivalent
• Strong problem‑solving abilities
• Strong attention to detail
• 2+ years of administrative support experience
• High degree of overall computer proficiency
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficiency with multi‑line phone systems and general office equipment
• Ability to adapt and maintain composure and professionalism in high stress situations

Job Duties

• Answer telephone and give information to callers or route calls to the appropriate person
• Support Family Service by maintaining cemetery records and preparing interment documents
• Conduct detailed reviews of property records, including analysing contracts, legal documents, and related records to verify ownership and property rights
• Investigate and reconcile discrepancies across record systems using strong problem‑solving skills
• Run monthly paid‑in‑full reports and issue deeds for corresponding property
• Maintain multiple Excel tracking logs in accordance with Texas Department of Banking regulations
• Input data into CFSS system accurately, completely, and timely
• Process daily cash and check deposits accurately and timely
• Receive and record payments for client families
• Update and maintain files and related systems
• Acts as backup receptionist and in other administrative functions as needs dictate
• Respond to customer inquiries via telephone and email

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance