Administrative Assistant

carriageservices; Richmond (CA); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Carriage Services is seeking an organized Administrative Assistant to support clerical duties, calendar coordination, and meeting organization at Rolling Hills Memorial Park. The role requires professional communication, attention to detail, and proficiency with MS Office and Google Docs.

We have 1 full-time and 1 part-time opening. Compensation is $20 per hour, reflecting responsibilities in accounting, scheduling, and front-desk support within a funeral and cemetery services environment.

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Strong written and verbal communication; detail-oriented and organized.

Responsibilities

• Answers telephone and directs callers or routes calls appropriately.
• Greets and escorts visitors and their guests.
• Manages accounting tasks (AP/AR), inventory, and reconciliations.
• Schedules appointments and coordinates meetings.
• Prepares correspondence and reports as needed.
• Maintains and updates files and data in systems.
• Assists client families with paperwork and scheduling.

Skills

Organized

Detail-oriented

Professional communication

2+ years administrative experience

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Docs

Job description

Administrative Assistant

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self‑motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail‑oriented, professional and have excellent written and verbal communication skills.

Compensation: $20 per hour

Job Type: 1 Full‑Time Opening & 1 Part‑Time Opening

Location: Rolling Hills Memorial Park

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi‑line phone systems and general office equipment.
• Working knowledge of basic accounting principles.

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate.
• Other duties as assigned.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance