Administrative Assistant

Carriage Services; Oklahoma City (OK); On-site; USD 35,000 - 45,000; Full time

Job summary

Carriage Services is looking for an organized Administrative Assistant in Oklahoma City to handle clerical duties and coordinate meetings. This full-time position requires strong communication skills and attention to detail, alongside proficiency in Microsoft Office Suite.

The ideal candidate has a high school diploma, 2+ years of administrative support experience, and the ability to maintain professionalism in stressful situations. Join our dedicated team at Resthaven Funeral Home & Memory Gardens.

Qualifications

• 2+ years of administrative support experience.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong problem-solving and detail-oriented skills.

Responsibilities

• Answer telephone and provide information to callers.
• Support Family Service by maintaining cemetery records.
• Conduct detailed reviews of property records.
• Investigate and reconcile discrepancies across records.
• Process cash and check deposits accurately and timely.

Skills

Problem-solving abilities

Attention to detail

Professional communication

Adaptability

Computer proficiency

Education

High school Diploma or equivalent

Tools

Microsoft Office Suite

Multi-line phone systems

Job description

Administrative Assistant (Cemetery Services)

We are seeking an organized and self‑motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail‑oriented, professional and have excellent written and verbal communication skills.

Job Type: Full‑Time

Location: Resthaven Funeral Home & Memory Gardens

Qualifications

• High school Diploma or equivalent
• Strong problem‑solving abilities
• Strong attention to detail
• 2+ years of administrative support experience
• High degree of overall computer proficiency
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficiency with multi‑line phone systems and general office equipment
• Ability to adapt and maintain composure and professionalism in high stress situations

Job Duties

• Answer telephone and give information to callers or route calls to the appropriate person
• Support Family Service by maintaining cemetery records and preparing interment documents
• Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights
• Investigate and reconcile discrepancies across record systems using strong problem‑solving skills
• Run monthly paid‑in‑full reports and issue deeds for corresponding property
• Maintain multiple Excel tracking logs in accordance with Texas Department of Banking regulations
• Input data into CFSS system accurately, completely, and timely
• Process daily cash and check deposits accurately and timely
• Receive and record payments for client families
• Update and maintain files and related systems
• Acts as backup receptionist and in other administrative functions as needs dictate
• Respond to customer inquiries via telephone and email