Administrative Assistant

carriageservices; Fort Myers (FL); On-site; USD 20,664 - 23,419; Part time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Carriage Services is seeking an organized Administrative Assistant to support daily office operations at Harvey Englehardt Funeral Home. This part-time role (20-30 hours/week) focuses on clerical tasks, calendar coordination, and meeting organization, requiring strong written and verbal communication.

The ideal candidate has a high school diploma, 2+ years in administrative or accounting work, proficient computer skills, and experience with Microsoft Office and Google Docs.

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles

Responsibilities

• Answers telephone and routes calls or makes outgoing calls.
• Greets and escorts visitors.
• Performs AP/AR, inventory, and account reconciliations.
• Schedules appointments.
• Composes and types correspondence.
• Compiles and reports on statistics.
• Inputs data into CFSS system.
• Assists client families with paperwork and scheduling.
• Receives and records payments.
• Updates and maintains files and related systems.
• Maintains employee timekeeping and files.
• Coordinates and maintains office supplies and equipment.
• Backups in other administrative functions as needed.
• Other duties as assigned.

Skills

Administrative experience

Accounting knowledge

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Docs

CFSS system

Job description

Administrative Assistant

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self‑motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail‑oriented, professional and have excellent written and verbal communication skills.

Compensation: 15-17 Per hour

Job Type: PT 20-30 hours a week

Location: Harvey Englehardt Funeral Home

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Composes and types correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as backup in other administrative functions as needs dictate; and
• Other duties as assigned.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance