Administrative Assistant,

Ultimate Staffing; Oakhurst (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive hourly pay

Job summary

Ultimate Staffing in California is seeking an Administrative Assistant to provide temporary clerical support across multiple departments in Oakhurst. The role requires flexibility to adapt to changing priorities and to help keep operations running smoothly.

Responsibilities include filing, data entry, answering phones, greeting visitors, scheduling meetings, proofreading correspondence, and maintaining records. Strong organizational skills and proficient Microsoft Office use are essential.

Qualifications

• High school diploma or GED required.
• Minimum one year administrative or clerical experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organization and attention to detail.
• Ability to manage multiple tasks and shifting priorities.
• Strong verbal and written communication skills.
• Must pass background check and drug/alcohol screening.

Responsibilities

• Provide general administrative support including filing, data entry, and document preparation.
• Answer phones, greet visitors, and assist with front desk coverage as needed.
• Schedule meetings, maintain calendars, and coordinate logistics.
• Prepare, proofread, and format correspondence and reports.
• Maintain organized electronic and physical records.
• Assist with event coordination and departmental projects.
• Handle sensitive information with confidentiality and professionalism.
• Support multiple departments with varying administrative needs.

Skills

MS Office proficiency

Front desk support

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Position Overview

Ultimate Staffing is actively seeking a dedicated Administrative Assistant to provide temporary support to various departments in Oakhurst. This role is ideal for an individual who is flexible and can adapt to the dynamic needs of different departments. The Administrative Assistant will play a crucial role in ensuring smooth operations by offering essential clerical and administrative support.

Responsibilities

• Provide general administrative support including filing, data entry, and document preparation.


• Answer phones, greet visitors, and assist with front desk coverage as needed.


• Schedule meetings, maintain calendars, and coordinate logistics.


• Prepare, proofread, and format correspondence and reports.


• Maintain organized electronic and physical records.


• Assist with event coordination and departmental projects.


• Handle sensitive information with confidentiality and professionalism.


• Support multiple departments with varying administrative needs.

Qualifications

• High school diploma or GED.


• Minimum one (1) year of administrative or clerical experience.


• Proficiency in Microsoft Office (Word, Excel, Outlook).


• Strong organization and attention to detail.


• Ability to manage multiple tasks and shifting priorities.


• Strong verbal and written communication skills.


• Must pass background check and drug/alcohol screening.

Required Work Hours

Monday to Friday.

Benefits

Competitive hourly pay ranging from $20 to $25, depending on experience and qualifications.

Additional Details

This position is part of a centralized temporary worker pool and assignments will be based on departmental needs, workload demands, and employee availability.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.