Administrative Assistant

Wafra; New York (NY); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k) plan

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

Job summary

A global investment management firm seeks an Administrative Assistant to support Legal and Tax functions in New York. This full-time role demands exceptional organizational skills and professionalism while managing complex schedules and sensitive information. The ideal candidate will possess strong communication abilities and proficiency in Microsoft Office. A comprehensive benefits package is offered alongside a competitive salary, which is set around $90,000 based on experience.

Qualifications

• Experience in tax administration or legal/compliance support preferred.
• Ability to manage competing priorities effectively.
• Professionalism and composure under pressure.

Responsibilities

• Handle photocopying and document distribution.
• Coordinate meeting schedules and arrangements.
• Assist Legal and Tax staff with logistics.

Skills

Exceptional organizational and time management skills

Strong attention to detail

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite

Ability to exercise sound judgment and confidentiality

Tools

Microsoft Office Suite

Google Workspace

Job description

Direct message the job poster from Wafra

Location: New York, NY (On-site 5 days / week)

Reports to: Managing Director, Tax and Legal

About Wafra: Wafra is a global alternative investment manager with over $28 billion of assets under management across a range of alternative assets, including strategic partnerships, alternative and traditional real estate, and real assets. Wafra is headquartered in New York and has offices in London and Bermuda. We have over 180 professionals globally.

Position Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support the firm’s Legal and Tax functions. This role requires exceptional organizational skills, discretion, and a proactive mindset to manage complex schedules and communications in a dynamic, fast-paced environment. The ideal candidate will be forward-thinking, adaptable to shifting priorities, and capable of representing the firm with the utmost professionalism.

Duties and Responsibilities:

• Handle photocopying, printing, mail, and document distribution, etc.
• Coordinate meeting schedules, prepare and finalize all necessary meeting arrangements
• Assist Legal and Tax staff where possible, including but not limited to expenses, booking travel, booking conferences, meeting logistics and bookings, coordinating presentation material
• Assists or prepares correspondence, as needed
• Screen team members calls, takes messages or fields/answers all routine and non-routine questions
• Manage sensitive and confidential information with discretion and professionalism
• Communicate clearly and professionally both verbally and in writing
• Provide support on ad hoc projects and initiatives as needed

Requirements:

• Exceptional organizational and time management skills; able to manage competing priorities effectively
• Strong attention to detail with the ability to see the bigger picture
• Poised, professional, and able to maintain composure under pressure
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (PowerPoint, Excel a plus) and common calendar/email systems (e.g., Outlook, Google Workspace)
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality
• Relevant experience in tax administration and legal/compliance support within the financial services or investment management industry a plus
• The anticipated base salary for this role is $90,000. The compensation range for this role is specific to New York City and actual base salary will be determined by several components including but not limited to an individual’s experience, skill set and qualifications.
• Wafra is committed to the wellbeing of all employees, and the hired candidate will be offered our comprehensive benefits package, including but not limited to, retirement benefits, health insurance, life insurance, paid holidays and time off and various wellness benefits.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Law Practice, and Accounting

Referrals increase your chances of interviewing at Wafra by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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