Administrative Assistant

Gainor Staffing; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401k plan

Fantastic benefits

Job summary

A prestigious real estate firm in Manhattan is seeking an Administrative Assistant to support multiple legal executives. The role involves managing calendars, coordinating meetings, and handling travel arrangements. Candidates should have a Bachelor's degree and 2-3 years of administrative experience, ideally in a legal or finance setting. This position offers a salary of $70-80k per year and a comprehensive benefits package, including health insurance and a 401k plan.

Qualifications

• 2-3 years’ Administrative experience, preferably in legal, finance, or professional services.
• Proven ability to maintain confidentiality and utilize sound judgement.
• Great eye for detail and sharp proofreader.

Responsibilities

• Provide general administrative assistance to multiple executives.
• Manage calendars and meeting schedules in Outlook.
• Coordinate extensive meeting details and logistics.
• Manage travel and itineraries.
• Prepare and submit expense reports.
• Manage legal timekeeping, billing, and invoicing.
• Coordinate signatures for contracts and other legal documents.

Skills

MS Word proficiency

Outlook calendar management

Verbal and written communication skills

Attention to detail

Confidentiality

Education

Bachelor's degree

Tools

Concur

Job description

Overview

Our client, a global Real Estate asset manager with over $600 billion in assets under management and a 120-year history, is seeking an Administrative Assistant to support multiple legal executives. The position is based on site in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth.

Job Details

• Provide general administrative assistance to multiple executives
• Manage calendars and meeting schedules in Outlook
• Coordinate extensive meeting details and logistics
• Manage travel and itineraries
• Prepare and submit expense reports
• Manage legal timekeeping, billing, and invoicing
• Coordinate signatures for contracts and other legal documents
• Salary: $70-80k per year, depending on experience
• Excellent benefits package includes health insurance and 401k

Skills and Qualifications

• Bachelor’s degree required
• 2-3 years’ Administrative experience, with preferred background in legal, finance, or other professional services
• Highly proficient in MS Word and Outlook calendar management
• Experience with expense management software, such as Concur
• Team player with excellent verbal and written communication skills
• Great eye for detail and sharp proofreader
• Proven ability to maintain confidentiality and utilize sound judgement