Executive Assistant

SourcePro Search, LLC; New York (NY); Presencial; USD 90.000 - 140.000; Jornada completa

Descripción de la vacante

SourcePro Search, LLC is seeking an Executive Assistant for a prestigious New York law firm to support the Managing Partner and senior attorneys. You will manage calendars, handle confidential communications, and oversee billing processes to ensure timely invoicing and deadlines.

You thrive in a fast-paced legal environment, bring 8+ years of senior legal secretary experience, and excel at organizing complex documents, drafting correspondence, and coordinating client seminars and events.

Formación

• 8+ years of senior legal secretary experience in a law firm.
• Exceptional organizational and multitasking abilities in a high-pressure setting.
• Proficiency with Microsoft 365 apps and billing systems.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.

Responsabilidades

• Manage attorneys' calendars, emails, and communications, including sensitive matters.
• Oversee billing for assigned Partners, from prebill review to invoices and deadlines.
• Draft complex correspondence and documents, anticipate needs, oversee delegated projects.
• Assist with administrative, clerical, and marketing tasks, including events.
• Support attorneys in managing priorities and workflow efficiency.
• Provide coverage to other attorneys/secretaries and assist in training junior staff.

Conocimientos

Senior legal secretary experience

Calendar management

Multitasking under pressure

Discretion with confidential info

Excellent communication

Typing 55+ WPM

Herramientas

Microsoft 365

Outlook

Excel

Word

PowerPoint

Intapp Open

Chrome River

Time

Aderant

Elite

Descripción del empleo

A prestigious law firm is seeking a highly skilled Executive Assistant to provide full administrative and billing support to the Managing Partner, assigned attorneys, and key management personnel. This is a great opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys supporting senior leadership.

What You’ll Do:

• Manage attorneys’ calendars, emails, and communications, including handling sensitive and urgent matters.

• Oversee billing for assigned Partners, from prebill review to sending invoices and ensuring compliance with firm/client deadlines.

• Draft complex correspondence and documents, anticipate attorney needs, and follow through on delegated projects.

• Assist with administrative, clerical, and marketing tasks, including client seminars and events.

• Support attorneys in managing priorities, rescheduling commitments, and ensuring workflow efficiency.

• Provide coverage to other attorneys/secretaries as needed and assist in training junior staff.

What You’ll Bring:

• 8+ years of senior legal secretary experience in a law firm.

• Exceptional organizational skills, attention to detail, and the ability to multitask in a high-pressure environment.

• Proficiency in Microsoft 365, Outlook, Excel, Word, PowerPoint, Intapp Open, Chrome River, and billing systems (Time, Aderant, or Elite).

• Strong judgment, professionalism, and ability to handle confidential information.

• Excellent communication, interpersonal skills, and ability to anticipate needs.

• Typing speed of 55+ WPM and experience formatting complex legal documents.