Executive Legal Assistant

Teksky LLC; City of Syracuse (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Teksky LLC is seeking an Executive Legal Assistant to provide comprehensive administrative and legal support. The role requires proactive organization, discretion, and the ability to juggle multiple hats in a fast-paced environment.

Key responsibilities include managing calendars, drafting documents, maintaining files, coordinating travel and events, and handling client communications with professionalism. The ideal candidate will possess strong written and oral communication skills and

Qualifications

• 3+ years of experience in a legal assistant or executive assistant role within a law firm or similar setting.
• Strong knowledge of legal terminology and court filing procedures.
• Excellent written and verbal communication skills with high professionalism and discretion.
• Excellent organizational and time-management abilities; ability to work independently in a small team.

Responsibilities

• Administrative Support: manage calendars, schedule appointments, and organize meetings for legal teams.
• Document Preparation: draft, review, and revise legal documents and correspondence for attorneys.
• File Management: maintain electronic and paper legal files up-to-date for review and court proceedings.
• Client Communication: liaise between attorneys and clients, addressing inquiries and maintaining relationships.
• Travel Coordination: arrange travel as needed for attorneys, including itineraries.
• Event Planning: assist with planning and coordinating events, vendors, budgets, and on-site support.

Skills

Legal terminology

Executive support

Calendar management

Communication skills

Discretion

Tools

Microsoft Office

CARET

Job description

The Executive Legal Assistant will provide comprehensive administrative, office, event planning, and legal support while helping ensure the office runs smoothly and efficiently. The ideal candidate is proactive, organized, discreet, and comfortable wearing multiple hats. The successful candidate will have excellent secretarial and organizational skills, be able to effectively prioritize tasks and meet deadlines in a fast-paced environment, and have strong written and oral communication skills. Familiarity with law, legal procedures and protocols, and court systems is also required. If you have outstanding interpersonal and leadership skills, a strong work ethic, and the ability to provide exceptional service to our team and clients, we hope you will apply.

Key Responsibilities

Administrative Support: Provide comprehensive administrative assistance to legal teams, including managing calendars, scheduling appointments, and organizing meetings.

Document Preparation: Draft, review, and revise legal documents, correspondence, and reports under the direction of attorneys to ensure accuracy and compliance with legal standards.

File Management: Organize and maintain both electronic and paper legal files, ensuring all documentation is up-to-date and easily accessible for review and court proceedings.

Client Communication: Act as a liaison between attorneys and clients, facilitating communication and addressing inquiries to maintain strong client relationships.

Travel Coordination: Arrange travel for attorneys, including booking flights and accommodations, and preparing itineraries for business trips or court appearances.

Event Planning: Assist in planning and coordinating events from start to finish, communicate with vendors, venues, and suppliers to confirm arrangements, track event budgets and process invoices, manage guest lists, RSVPs, and registration processes; assist with marketing and promotional materials (if applicable), provide on-site support during events and troubleshoot minor issues.

Qualifications

• 3+ years of experience as a legal assistant, executive assistant in a law firm, or similar legal setting
• Strong knowledge of legal terminology and court filing procedures
• Technology: Microsoft Office Suite, CARET
• Exceptional written and verbal communication skills
• Strong organizational and time-management abilities
• High level of professionalism, discretion, and confidentiality
• Ability to work independently in a small team environment