Administrative Assistant

Stefanini Group; New Hanover Township (NJ); On-site; USD 69,000 - 79,000; Full time

Job summary

Stefanini Group in East Hanover, NJ is seeking an Executive Assistant to act as the center of control, supporting leadership and keeping operations running smoothly. You will manage budgets, expenses, purchasing, phones, and emails, while coordinating calendars and travel.

The role requires strong communication, attention to detail, and proficiency with Microsoft Office. You will build relationships, produce reports, and handle internal communications and events, in a fast-paced environment.

Qualifications

• Bachelor's Degree or equivalent experience.
• Experience supporting leaders at the Senior Director and VP levels.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office.
• Attention to detail with a proactive attitude.
• Strong interpersonal and teamwork skills.

Responsibilities

• Provide administrative support and manage budgets, expenses, and purchasing.
• Handle phone calls and emails and respond to queries.
• Archive and file per company policies and maintain data accuracy.
• Prepare and update reports and presentations.
• Coordinate travel, events, meetings, and training.

Skills

Administrative support

Customer service

Communication

Attention to detail

Teamwork

Organizational skills

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

Job description

Join us to co-create solutions for a better future!

Job Details

Executive Assistant East Hanover,NJ

Job ID#: 65201

Job Category: Administrative

Position Type: Contract

Duration: 4 months

Shift: 1

Remaining Positions: 1

Details: Stefanini Group is hiring!

Stefanini is looking for an Executive Assistant in East Hanover, NJ

Work Location

• Onsite position at 100 Deforest Ave., East Hanover, NJ 07936

Work Schedule

• Business hours, 8AM to 4PM

Description

You will act as the center of control, and people will rely on your support and skills to keep things running smoothly as you manage budgets, expenses, supply orders, phone calls, and emails.

• Provide administrative support, execute daily activities, and build effective relationships with those you support.
• Perform duties related to budget, expense, and purchasing processes as needed.
• Answer phone calls and emails, responding to queries and requests appropriately.
• Manage archiving and filing in line with statutory requirements and company policies.
• Complete and update reports while maintaining data and system accuracy.
• Undertake additional projects and tasks as requested.
• Coordinate internal communications for the function (including building and updating presentation decks).
• Coordinate logistics for travel, events, meetings, training, and other activities as required.

What You Will Bring

A desire to drive your future, accelerate your career, and bring the following experience and knowledge:

• Proven experience in administrative and support roles.
• Highly developed customer service orientation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong attention to detail combined with a proactive attitude, clear communication, and strong interpersonal skills.
• Excellent teamwork abilities, with a knack for anticipating needs and responding accordingly.

Job Requirements Details:

Qualifications

• Bachelor's Degree or equivalent experience.
• Experience supporting leaders at the Senior Director and VP levels.
• Proven track record of strong communication skills and curiosity.
• Ability to proactively manage customer and stakeholder needs.
• High degree of flexibility and adaptability.
• Strong service and client orientation.
• Creative thinking and demonstrated problem-solving abilities.
• Drive and independence to complete tasks on time.
• Ability to take a collaborative approach using networks across the organization.
• Self-starter capable of prioritizing and managing multi-agenda topics.
• Reliable, detail-oriented, precise, and diligent.
• Effective organizational skills with the ability to function well under pressure.

Listed salary ranges may vary based on experience, qualifications, and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.

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$ 50.00 - $ 57.00