Administrative Assistant - Contract

Jobot; East Brunswick Township (NJ); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Benefits day 1

401(k)

401(k) matching

Dental insurance

Flexible schedule

Flexible spending account

Health insurance

Job summary

Jobot is seeking a dynamic Administrative Assistant to support our consulting team on a contract basis in East Brunswick, NJ. This on-site role includes schedule management, travel coordination, and handling correspondence to keep daily operations running smoothly.

Ideal candidates will have at least 2 years of administrative experience, exceptional note-taking, and strong calendar management. Proficiency in Word, Excel, PowerPoint, and PM software is expected.

Qualifications

• 2+ years in an administrative role.
• Excellent note-taking and meeting minutes.
• Calendar management with multitasking.
• Strong written and verbal communication.
• Proficient in Word, Excel, PowerPoint; familiarity with PM software.
• Problem-solving and proactive mindset.

Responsibilities

• Provide comprehensive administrative support to the consulting team, including scheduling meetings, organizing travel, and managing correspondence.
• Take detailed notes during meetings and calls and disseminate to relevant parties.
• Help develop and implement administrative systems to improve efficiency.
• Maintain up-to-date information in internal databases.
• Coordinate with other departments to ensure seamless project execution.
• Prepare reports and presentations with data analysis as required.
• Assist in planning and executing special events and company functions.

Skills

Note-taking

Scheduling

Interpersonal skills

Communication

Problem solving

Independent initiative

Tools

Microsoft Office

Project management software

Job description

Administrative Assistant - Contract

$23 - $24 per hour | East Brunswick, NJ | On-site | Consulting

Contract position - Full Health Benefits provided

A bit about us:

Our staffing agency is seeking a detail-oriented and organized Administrative Assistant for one of our clients. The ideal candidate will provide day-to-day administrative support, help maintain efficient office operations, and assist with scheduling, correspondence, data entry, and document management. The successful candidate will be professional, dependable, and comfortable managing multiple priorities in a fast-paced environment.

Why join us?

• Benefits day 1
• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance

Job Details

We are currently seeking a dynamic and experienced Consulting Administrative Assistant for a contract position within our fast-paced team. This role is a unique opportunity to work with a diverse group of passionate professionals. You will be instrumental in providing high-level support to our consulting team, ensuring smooth operations and contributing to our overall success.

Responsibilities:

1. Providing comprehensive administrative support to our consulting team, including scheduling meetings, organizing travel arrangements, and managing correspondence.
2. Taking detailed notes during meetings and conference calls, ensuring all important information is accurately recorded and disseminated to relevant parties.
3. Assisting in the development and implementation of administrative systems to improve efficiency and productivity.
4. Managing and maintaining up-to-date information on our internal databases.
5. Coordinating and liaising with other departments to ensure seamless execution of projects and tasks.
6. Preparing reports and presentations, providing data analysis and insights as required.
7. Assisting in the planning and execution of special events, meetings, and other company functions.

Qualifications:

1. A minimum of 2 years' experience in an administrative role
2. Exceptional note-taking skills, with the ability to accurately record and convey information.
3. Proficiency in scheduling and calendar management, with a keen eye for detail and the ability to manage multiple tasks simultaneously.
4. Strong interpersonal skills, with the ability to communicate effectively both verbally and in writing.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
6. Excellent problem-solving skills, with the ability to think quickly and adapt to changing circumstances.
7. A proactive approach, with the ability to work independently and take initiative.

Join our team and take your career to the next level with this exciting opportunity. We can't wait to see the unique skills and perspectives you'll bring to our team.

Jobot is an Equal Opportunity Employer.

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