Administrative Assistant

HorseShoe Beverage Company; Neffsville (PA); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Onsite fitness facilities

Indoor pool

Team member discounts

Retirement plan

Paid time off

Job summary

Brethren Village Retirement Community in Lititz, PA, is seeking a part-time Administrative Assistant for Development and Volunteer Services. The Administrative Assistant performs a variety of duties to support both the Development and Volunteer Services offices, including donor/volunteer record management and preparing reports.

The successful candidate will work independently with electronic databases and computer applications, ensuring accuracy and confidentiality in all tasks.

Qualifications

• High school diploma or GED.
• Dependability and attendance standards.
• Ability to read and complete online training independently.
• Ability to work safely and report fit for duty; wear PPE as required.
• Professional and friendly interactions with colleagues.
• Commitment to Brethren Village values: caring, integrity, stewardship, excellence.
• At least 2 years' experience as an Administrative Assistant or Office Assistant.
• Volunteer or professional experience in a Development or fundraising office; donor database experience preferred.
• Strong computer skills; MS Word, Excel, PowerPoint, Publisher.
• Ability to prioritize and manage multiple assignments with accuracy.

Responsibilities

• Supports Development and Volunteer Services with administrative duties.
• Accurately enters and manages donor and volunteer records in databases.
• Processes and acknowledges contributions.
• Tracks and analyzes data; prepares reports.
• Assists with large mailings and campus events.
• Performs related work to support departments’ objectives.

Skills

Administrative experience

Donor database experience

MS Office

Communication skills

Education

High school diploma or GED

Tools

DonorPerfect

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Publisher

Job description

Thank you for applying with Brethren Village.

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Brethren Village Retirement Community, in Lititz, PA, is seeking a part-time Administrative Assistant for our Development and Volunteer Services departments.

The Development and Volunteer Services Administrative Assistant performs a variety of administrative duties to support both the Development office and the Volunteer Services office. The Administrative Assistant accurately enters and manages donor and volunteer records in databases; processes and acknowledges contributions; tracks and analyzes data; prepares reports; assists with large mailings; assists to coordinate and staff large campus events; and performs related work to support the departments’ objectives.

The successful applicant will be able to work independently, efficiently, and accurately with electronic databases and other computer applications.

Work Schedule:

• Part-time: day shift; typically up to 20 hours per week; on-site
• Occasional evening or weekend work may be required

Requirements

Core Requirements:

• a high school diploma or G.E.D.
• dependability: ability and willingness to meet attendance standards
• the ability to read and to complete online training independently
• ability and willingness to consistently work in a safe and alert manner, and to report to work fit for duty; commitment to wearing protective equipment as required for the position, and adhering to all health and safety standards
• the ability and willingness to interact in a professional and friendly manner with colleagues
• the ability to provide exceptional service to others
• ability and willingness to represent Brethren Village and carry out responsibilities in a manner aligned with our core values of caring, integrity, stewardship, and excellence

Additional Requirements for This Position:

• at least 2 years' experience as an Administrative Assistant or Office Assistant
• volunteer or professional experience in a Development or fundraising office, and experience with Donor Perfect or another donor database preferred
• strong computer skills; the ability to work accurately and efficiently with a computerized database, use online resources, and work in Word, Excel, PowerPoint, and Publisher
• the demonstrated ability to effectively prioritize and organize work; work with accuracy; and manage several assignments to ensure timely completion
• strong verbal and written communication skills
• effective phone skills and interpersonal skills
• the ability to represent the department in a professional manner, and interact in a friendly and helpful manner with donors, prospective donors, Board members, Residents and their family members, volunteers, and colleagues
• the ability and willingness to handle confidential, sensitive, and/or personal information in an appropriate and professional manner

For the health and safety of all members of our community, Brethren Village maintains a drug-free, alcohol-free, and tobacco / smoke-free work environment.

Offers of employment are contingent on successful completion of a professional / employment reference check; verification of education and credentials as applicable to the position; a post-offer criminal background screen; a post-offer physical exam, drug screen, and TB test.

Please note: Applicants who are offered employment must be able to attend a 2 to 3 hour pre-employment appointment during a weekday morning or early afternoon, including an off-site physical exam, and participate in an orientation session from 7:30 a.m. - 4:00 p.m. on a Monday.

Summary

If you would like to make a positive difference each day, apply with us!

At Brethren Village Retirement Community, our Team Members provide the highest-quality care and exceptional hospitality to each Resident.

Brethren Village Team Members work in our Skilled Nursing Facility and Rehabilitation Center; our Personal Care and Memory Support areas; our fine and casual Dining areas; and in the many other departments that provide services to our Residents and maintain our facilities and grounds.

• work with a purpose; you will have the ability to make a positive difference each day in the lives of our Residents
• stable employment; Brethren Village has been in operation for over 125 years
• a wide-variety of full-time and part-time positions and work schedules, to meetyourneeds
• thorough, paid on-the-job training, and on-going professional development opportunities
• the opportunity to apply for positions throughout our facilities, for your career growth
• appreciation events for Team Members
• competitive wages
• generous paid time-off benefits for eligible Team Members
• comprehensive health and prescription drug coverage with low premiums; free mental health counseling; dental and vision coverage; life and disability insurance coverage for eligible Team Members
• employer-funded contributions to a retirement savings plan
• free use of onsite fitness facilities and our indoor pool
• the convenience of onsite dining venues, with discounts for Team Members
• an on-site child care center with discounted tuition
• clean, well-maintained, and well-managed facilities
• a beautiful campus setting located in the vibrant small city of Lititz, PA, with easy access to major metropolitan areas as well as rural areas

Brethren Village is proud to have a diverse, inclusive community where all Residents and Team Members are treated with dignity and respect. As an Equal Opportunity Employer, Brethren Village does not discriminate in its hiring or employment practices on the basis of gender, gender-identity, sex, sexual orientation, race or ethnicity, color, national origin, religion, age, disability or use of a service animal, genetic information, caregiving responsibilities, pregnancy, family, or marital status.