Administrative Assistant

New Hampshire Public Defender; Nashua (NH); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Holidays/PTO/Sick Time

State Health and Dental Insurance

Vision Insurance

Life/Disability Insurance

403(b) Retirement Account

Professional Development Opportunities

Job summary

New Hampshire Public Defender is seeking an Administrative Office Assistant to be the first point of contact for clients and visitors in our Nashua office.

You will handle phones, greeting duties, data entry, filing, and general administrative support while upholding confidentiality and professionalism in a fast-paced legal environment.

You will coordinate mail and deliveries, manage correspondence, and assist team members to ensure smooth office operations with a proactive and organized approach.

Qualifications

• High-school diploma or GED required.
• Proven experience as an administrative assistant, receptionist, or in a similar role, preferably in a legal environment.
• Strong communication and organizational abilities.

Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous and professional manner.
• Answer and direct incoming phone calls, take messages, and manage correspondence.
• Manage incoming and outgoing mail and deliveries.
• Maintain a clean, organized, and welcoming reception area.
• Support administrative tasks such as data entry and filing as requested.
• Collaborate with team members to ensure smooth office operations.

Skills

Verbal communication

Written communication

Keyboarding

Proofreading

Organizational skills

Multitasking

Microsoft Office Suite

Professional appearance

Confidentiality

Education

High-school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

We are seeking a professional and organized Administrative Office Assistant to join our dynamic law firm. This role functions as the first point of contact for clients and visitors, while supporting the daily administrative operations of our team. The ideal candidate will demonstrate excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous and professional manner
• Answer and direct incoming phone calls, take messages, and manage correspondence
• Manage incoming and outgoing mail and deliveries
• Maintain a clean, organized, and welcoming reception area
• Support administrative tasks such as data entry and filing as requested
• Collaborate with team members to ensure smooth office operations

Requirements

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills, as well as keyboarding and proofreading ability
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment
• Professional appearance and demeanor
• Ability to handle sensitive information with confidentiality

Educational and Experience

• High-school diploma or GED required.
• Proven experience as an administrative assistant, receptionist, or in a similar role, preferably in a legal environment

Physical Requirements

Physical requirements include retrieving and distributing files, written documents, or office supplies weighing up to 25 pounds; retrieving and replacing objects from shelves up to eight feet high; sitting and keyboarding for extended periods of time.

Benefits

• Holidays/PTO/Sick Time
• State Health and Dental Insurance
• Vision Insurance
• Life/Disability Insurance
• 403(b) Retirement Account
• Professional Development Opportunities