Office Operations and Equipment Specialist

Confidential; Campbell (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Job summary

A leading company in operations in Campbell, CA seeks an Office Operations and Equipment Specialist. The role involves managing equipment logistics, supporting new employees during onboarding, and ensuring a streamlined workflow. The ideal candidate will have 2-4 years of relevant experience, strong organizational and communication skills, and can thrive in a fast-paced environment within a supportive team structure. Offering a salary range between $50k and $70k depending on experience.

Qualifications

• 2-4 years of experience in a similar role.
• Excellent verbal and written communication skills.
• Detail-oriented and organized with a focus on task completion.

Responsibilities

• Plan and coordinate the shipping and receiving of equipment.
• Support onboarding by managing equipment delivery.
• Maintain up-to-date inventory and forecast equipment needs.

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Customer service skills

Tools

MS Office

Job description

Office Operations and Equipment Specialist

Office Operations and Equipment Specialist

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This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $70,000.00/yr

As the Office Operations and Equipment Specialist you will be responsible for supporting the HR Department and Operations team. The right candidate is ethical, hyper-organized and committed to providing excellent service.

What We Seek:

• A service-oriented self-starter with outstanding organizational and time-management skills.
• A positive attitude coupled with genuine integrity and accountability.
• Technically adept, team-oriented, and committed to ensuring an outstanding customer experience by paying close attention to details.
• A collaborative team player, always ready to contribute innovative and constructive ideas to enhance our team's success and efficiency.
• Proactive and reliable, taking initiative and consistently following through.
• Capable of working with both urgency and discretion.
• Comfortable thriving in a fast-paced, startup environment.
• Demonstrated ability to effectively manage time to consistently achieve daily, weekly, and monthly objectives.
• Strong relationship-building skills, adept at multitasking, and adaptable to rapidly changing priorities.

Key Responsibilities:

• Plan and coordinate the shipping and receiving of equipment.
• Support new employee onboarding by coordinating equipment delivery, facilitating equipment handover meetings, and creating shipping labels.
• Ensure equipment is in good condition and ready for shipment during the onboarding process.
• Maintain accountability for up-to-date inventory and forecast future equipment needs.
• Input inventory counts and specification in the equipment system accurately.
• Assist in employee offboarding by managing equipment returns and deactivating accounts.
• Travel to client locations for equipment pickup if necessary.
• Interact with employees, responding promptly and professionally to inquiries via phone and email, delivering exceptional service.
• Coordinates office supply ordering and management.
• Arrange travel accommodations, including booking, rebooking, or rescheduling flights, hotel accommodations, dining reservations, and ground transportation as required.
• Assist in organizing company events and meetings, including setting up conference rooms and arranging catering.
• Manage online orders for gifts, birthday gift cards, holiday gifts, etc.
• Ensure accuracy and consistency of all employee data across various systems.
• Handle confidential information with discretion.
• Provide prompt follow-through on issues and proactively communicate information to leadership to ensure smooth business operations.
• Maintain confidentiality when handling sensitive information, documents, emails, employee inquiries and complaints.
• Collaborate with team members on various projects as needed.

Qualifications:

• 2-4 years of experience in a similar role.
• Prior experience with onboarding and offboarding processes.
• Detail-oriented, accurate, and organized in task completion.
• Excellent verbal and written communication skills.
• Efficient time management abilities.
• Capacity to manage and prioritize multiple projects simultaneously in a fast-paced environment.
• Intermediate proficiency in MS Office applications (Excel, Word, Outlook).
• Need a clean DMV record and a dependable car.
• Ability to move and lift up to 25 lbs.

Type: Fulltime (40 hours/week)

Hours: 8:30 am to 5:30 pm PST with flexibility for after-hours work if required

Compensation: $50,000 - $70,000 per year (DOE)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Human Resources, and General Business

• Industries

  Engineering Services and IT Services and IT Consulting

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Inferred from the description for this job

Medical insurance

Vision insurance

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