Office Services Assistant at a Top-Tier Law Firm

advisorey.; Palo Alto (CA); On-site; USD 46,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A prestigious law firm in Palo Alto seeks an experienced Office Services Assistant to enhance customer service and support meeting logistics. The ideal candidate should have at least 1 year of relevant experience, strong communication skills, and be detail-oriented. This full-time role includes managing schedules, coordinating events, and assisting with daily operations. Competitive salary range of $46,000 to $54,000 annually, along with company benefits including medical insurance.

Qualifications

• At least 1 year of experience in retail, hospitality, or office services.
• Proven track record of excellent customer service.
• Willingness to adapt to changing requirements.

Responsibilities

• Provide high level of customer service.
• Coordinate meetings and events logistics.
• Manage executives' scheduling and travel arrangements.

Skills

Customer service

Detail-oriented

Communication skills

Collaboration

Proficiency in Outlook

Job description

Office Services Assistant at a Top-Tier Law Firm

Office Services Assistant at a Top-Tier Law Firm

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This range is provided by advisorey.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$46,000.00/yr - $54,000.00/yr

Direct message the job poster from advisorey.

CEO & Co-Founder of advisorey. | Chief People Officer | Investor | Scaling Companies Through People & Capital

A high-profile Law Firm in Silicon Valley is looking for a bright, organized Office Services Assistant. You will provide a high level of customer service, coordinate meetings/conferences, and assist with the planning of events, along with general reception duties. This individual will work closely with the Operations Team, and will interact with other departments as needed.

About the Role:

• Facilitates preparation of presentation materials with relevant groups
• Serves as primary point of contact for vendors and other service-providers as required
• Coordinates logistics for conferences
• Troubleshoots issues to ensure successful execution of events
• Assist with daily firm lunch orders
• Help organize company events such as the annual meeting, holiday party, birthday and/or going-away parties
• Implements logistics for hosted events, including venue, decor, catering, and audio/visual support
• Answer /screen phone calls
• Manage executives' day-to-day scheduling in Outlook and propriety software applications
• Make extensive travel & meeting arrangements when needed
• Coordinate with administrative staff regarding meetings and travel arrangements

About You:

• At least 1 year of retail, hospitality, or office services experience in a fast paced environment
• Proven track record of excellent customer service
• Highly focused and detail-oriented
• Willingness to adapt to the many changing requirements
• Collaborative work ethic and ability to work in a team-oriented culture
• Motivated, self-directed, and proactive with a willingness to take on additional projects
• Excellent oral and written communications and presentation skills
• Proficient in Outlook and an interest in technology

Qualified candidates please submit your resume to Katherine Eskandanian-Yee: [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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