Administrative Assistant

UCB Inc.; Raleigh (NC); Hybrid; USD 63,000 - 83,000; Full time

Job summary

UCB Inc. in RTP, North Carolina, is seeking an organized Administrative Assistant to join the Global Pharmacovigilance team. You will provide comprehensive administrative and operational support, coordinating meetings, travel, onboarding, purchasing, contracts, and shared information.

The role requires a Bachelor’s degree, 3–5+ years' experience in a global environment, and strong English communication. Proficiency with Outlook, Teams, Excel, Word, SharePoint, and Copilot is essential.

Qualifications

• Bachelor's degree or equivalent combination of education and experience
• 3–5+ years of administrative assistant experience in a global environment
• Digital fluency: Outlook, Teams, Excel, Word, SharePoint, Copilot and related systems
• Demonstrated ability to handle confidential information in a regulated environment
• Strong written and verbal communication in English
• Ability to manage competing priorities independently with accuracy and detail
• Experience maintaining tracking tools and communicating timely updates to stakeholders

Responsibilities

• Coordinate complex meetings, schedules, materials and follow-up activities
• Arrange domestic and international travel and detailed itineraries
• Support onboarding, offboarding, shared mailboxes, and departmental records
• Coordinate purchasing requests, vendor setup, contracts, invoices and consultant payments
• Maintain accurate trackers, reports, and inspection-ready documentation
• Prepare departmental communications and leadership updates

Skills

Strong communication

Attention to detail

Organization

Discretion

Education

Bachelor's degree

Tools

Outlook

Teams

Excel

Word

SharePoint

Copilot

Job description

JOB DESCRIPTION

Make your mark for patients

We are looking for an organized, collaborative, and detail-oriented Administrative Assistant to join our Global Pharmacovigilance team, based in our Research Triangle Park (RTP), North Carolina office.

About the role

You will provide comprehensive administrative and operational support within a global, regulated function. You will coordinate meetings, travel, documentation, communications, onboarding, purchasing activities, contracts, and shared information. Your attention to detail, discretion, and ability to collaborate across regions will help the team deliver accurate, timely, and compliant support.

Who you'll work with

You will work closely with department leaders, team members, and global stakeholders. You will also collaborate with Finance, Procurement, Legal, external vendors, and healthcare professional consultants to coordinate activities and resolve administrative or process-related issues.

What you'll do

• Coordinate complex meetings, schedules, materials, technology, catering, and follow-up activities
• Arrange domestic and international travel, accommodations, documentation, and detailed itineraries
• Support employee onboarding, offboarding, shared mailboxes, and departmental records
• Coordinate purchasing requests, vendor set up, contracts, invoices, and consultant payments
• Maintain accurate trackers, reports, collaboration sites, and inspection-ready documentation
• Prepare departmental communications, leadership updates, newsletters, metrics, and meeting materials

Interested? For this role we're looking for the following

Minimum requirements

• Bachelor's degree or an equivalent combination of education and relevant experience
• 3-5+ years of administrative assistant experience supporting at least 10 employees in a global environment
• Digital fluency: Uses Outlook, Teams, Excel, Word, SharePoint, Copilot, and relevant internal systems effectively while validating outputs for accuracy and completeness
• Demonstrated success handling confidential information within a regulated environment
• Strong written and verbal communication skills in English
• Ability to manage competing priorities independently with accuracy/attention to detail, comfortable dealing with a changing environment and shifting priorities
• Demonstrated ability to independently manage multiple priorities, deliverables, and ensuring work progresses efficiently from initiation to completion
• Proven experience maintaining organized tracking tools, communicating timely updates to stakeholders, and proactively escalating issues with proposed solutions to mitigate risks and avoid delays

Preferred requirements

• Administrative experience within the pharmaceutical or research and development industry
• Experience supporting finance, procurement, contract review, or vendor-management activities
• Proficiency with Adobe, Concur, MobileXpense, or comparable expense-management systems
• Flexibility to occasionally work outside typical U.S. business hours

This position's reasonably anticipated base salary range is $63,200-$83,000. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.

Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9,000 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?

At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

At UCB, we've embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [e-mail] for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.