Administrative Assistant

Data Dynamics Information Technolgy (DDIT); Mobile (AL); On-site; USD 17,000 - 21,000; Full time

Job summary

Data Dynamics Information Technology (DDIT) in Mobile, AL seeks a Contract Administrative Assistant to support the executive team with scheduling, correspondence, and document handling. This 1099/contract position requires professional communication and strong organizational skills.

You will prepare agendas, manage meetings, coordinate travel, and maintain filing systems while ensuring confidential handling of sensitive information.

Qualifications

• Proven experience as a secretary or administrative assistant.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in document preparation.

Responsibilities

• Manage and coordinate executive schedules, appointments, and meetings.
• Prepare and distribute agendas, minutes, and other documents for meetings.
• Handle incoming calls, emails, and correspondence, redirecting them appropriately.
• Maintain and organize filing systems, databases, and records.
• Assist in the preparation of reports, presentations, and other business documents.
• Coordinate travel arrangements and accommodations for executives.
• Facilitate communication between different departments and teams.
• Undertake general clerical duties such as photocopying, faxing, and mailing.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Job Title: Contract Administrative Assistant - Contract 1099

Location: Mobile, AL

Job Type: Contract (1099), Full-Time, Part time, No Benefits

Company Overview: Data Dynamics Information Technology (DDIT) is a leading IT firm dedicated to IT markets and securing IT infrastructures. We are currently seeking a skilled and professional Contract Administrative Assistant to join our team in Mobile, AL, contributing to the efficient functioning of our administrative processes.

Position Overview: As a Contract Business Secretary, you will be the primary point of contact between the executive team and internal/external stakeholders. Your responsibilities will include providing administrative support, managing communication, and ensuring the smooth operation of day-to-day business activities.

Responsibilities

• Manage and coordinate executive schedules, appointments, and meetings.
• Prepare and distribute agendas, minutes, and other documents for meetings.
• Handle incoming calls, emails, and correspondence, redirecting them appropriately.
• Maintain and organize filing systems, databases, and records.
• Assist in the preparation of reports, presentations, and other business documents.
• Coordinate travel arrangements and accommodations for executives.
• Facilitate communication between different departments and teams.
• Undertake general clerical duties such as photocopying, faxing, and mailing.

Qualifications

• Proven experience as a secretary or administrative assistant.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in document preparation.

Requirements

• High school diploma: additional qualifications in office administration or related field are a plus.
• Previous experience in a similar role within [industry/sector].
• Familiarity with office equipment and procedures.
• Ability to work independently and collaboratively in a team.

Compensation: Starting Pay: $12-15 per hour

DDIT is an equal opportunity employer, and we encourage candidates of all backgrounds to apply.