Administrative Asst 2 4P/494

4P Consulting Inc.; Birmingham (AL); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A consulting firm located in Birmingham, AL is seeking an experienced Administrative Assistant II. The ideal candidate will have 6–10 years of experience providing advanced administrative support, managing schedules, and coordinating events. Strong proficiency in Microsoft Office Suite is essential, along with excellent organizational and communication skills. This role offers an opportunity to work in a dynamic environment, supporting leadership and ensuring smooth operations.

Qualifications

• 6–10 years of progressive administrative support experience.
• Ability to work independently and manage multiple priorities.
• Experience supporting budget tracking or financial reporting preferred.

Responsibilities

• Provide advanced administrative support to ensure seamless operations.
• Manage calendars, schedules, and appointments independently.
• Coordinate meetings and events, handling logistics and follow-ups.
• Prepare and format documents with high accuracy.

Skills

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Time management

Attention to detail

Problem-solving

Job description

Administrative Assistant II

Experience Level: 6–10 Years | Contract: 2 Years

Client- Albama Power | Location: Birmingham, AL (Office / Hybrid)

Position Summary

We are seeking an experienced Administrative Assistant II to provide advanced administrative support to a dynamic team. This role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day‑to‑day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.

Key Responsibilities

• Provide advanced administrative support to team members, ensuring efficient and seamless operations.
• Independently manage calendars, schedules, and appointments, prioritizing critical tasks and deadlines.
• Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow‑up actions.
• Prepare, edit, and format documents, reports, presentations, and correspondence with a high level of accuracy.
• Conduct research, gather data, and compile reports to support decision‑making and strategic planning.
• Assist with budget management, expense tracking, and basic financial reporting in accordance with organizational policies.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as a primary point of contact for internal and external stakeholders, providing professional and responsive communication.
• Support additional administrative and operational tasks as needed.

Qualifications

• 6–10 years of progressive administrative support experience.
• Proven ability to work independently and manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time‑management, and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Experience supporting budget tracking, expenses, or financial reporting preferred.
• Professional demeanor with the ability to interact with all levels of an organization.
• Commitment to confidentiality and ethical handling of sensitive information.

Preferred Skills & Attributes

• Proactive problem‑solver with strong judgment.
• Ability to adapt to changing priorities and deadlines.
• Strong interpersonal skills and customer‑service mindset.
• Experience supporting managers or leadership teams.