Office Admin

Fish Window Cleaning / TTCL Services LLC; Billings (MT); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Vision insurance

401(k) matching

Company parties

Dental insurance

Free food & snacks

Job summary

Fish Window Cleaning, operated locally by TTCL Services LLC, is seeking an Office Admin in Billings, MT to support daily operations and coordinate service activities.

You will handle calls, scheduling, data entry, invoicing, and collaboration with field teams, contributing to a smooth, customer-focused office environment.

Qualifications

• Prior experience in an administrative, receptionist, or office support role preferred
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office Suite or similar software
• Excellent organizational skills and ability to multitask in a fast-paced environment
• Friendly, professional demeanor with a customer-first attitude
• Basic bookkeeping or invoicing experience is a plus
• Reliable, self-motivated, and able to work independently

Responsibilities

• Answer and direct incoming calls, emails, and customer inquiries in a professional manner
• Schedule and coordinate service appointments and manage daily dispatching
• Maintain accurate customer records and data entry in office management systems
• Process invoices, payments, and assist with basic bookkeeping tasks
• Support management with administrative tasks, reporting, and office organization
• Communicate with field technicians to ensure smooth daily operations
• Handle customer follow-ups and assist with resolving service-related concerns

Tools

Microsoft Office Suite

Job description

Benefits:

• Paid time off
• Vision insurance
• 401(k) matching
• Company parties
• Dental insurance
• Free food & snacks

About the Role:

Fish Window Cleaning / TTCL Services LLC in Billings, MT is looking for a motivated and organized Office Admin to join our growing team! This is a fantastic opportunity to be the backbone of a dynamic local business where your contributions are noticed and valued every single day.

Responsibilities:

• Answer and direct incoming calls, emails, and customer inquiries in a professional manner
• Schedule and coordinate service appointments and manage daily dispatching
• Maintain accurate customer records and data entry in office management systems
• Process invoices, payments, and assist with basic bookkeeping tasks
• Support management with administrative tasks, reporting, and office organization
• Communicate with field technicians to ensure smooth daily operations
• Handle customer follow-ups and assist with resolving service-related concerns

Requirements:

• Prior experience in an administrative, receptionist, or office support role preferred
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office Suite or similar software
• Excellent organizational skills and ability to multitask in a fast-paced environment
• Friendly, professional demeanor with a customer-first attitude
• Basic bookkeeping or invoicing experience is a plus
• Reliable, self-motivated, and able to work independently

About Us:

Fish Window Cleaning, operated locally by TTCL Services LLC, is a trusted name in professional window cleaning serving the Billings, MT community. Our customers love us for our reliability, attention to detail, and friendly service — and our team members enjoy a supportive work environment where hard work is recognized and rewarded. Come be a part of a company that takes pride in keeping things clear — inside and out!