Administrative Assistant (part-time)

Jackson Contractor Group; Indiana (PA); On-site; USD 20,664 - 27,552; Part time

Job summary

A construction services company is looking for a part-time Administrative Assistant in Indiana, Pennsylvania. The role involves supporting office operations, managing visitors, and performing administrative tasks such as coordinating meetings and maintaining office organization. Ideal candidates will be proactive, possess excellent communication skills, and have experience with multi-line phone systems and Microsoft Office suite. This position is approximately 25 hours per week from 9:00 am to 3:00 pm, with some flexibility.

Qualifications

• Previous office experience required, including multi-line phone systems.
• Self-motivated and punctual, must manage multiple priorities.
• Strong verbal and written communication skills are essential.

Responsibilities

• Answer calls on a multi-line phone system and direct calls appropriately.
• Greet and accommodate visitors with hospitality.
• Maintain office organization and cleanliness.
• Support accounting and operations departments as needed.
• Coordinate travel, training, and meetings.

Skills

Communication skills

Problem-solving

Office organization

Customer service

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Job description

Do you see challenge as opportunity, take pride in doing things the right way, and believe great work starts with great relationships? Because that is the Jackson Way.

If this sounds like something you want to be a part of, you’ll find purpose here. At Jackson Contractor Group, we are builders through and through, of structures, relationships, and opportunity. We build more than projects, we build people.

What truly sets us apart is our people and our core values.

BUILD RELATIONSHIPS. Take care of each other. CHASE THE HARD STUFF. Meet challenges head on. OPERATE WITH INTEGRITY. Deliver what is promised. SPARK PASSION. Bring enthusiasm. PURSUE GREATNESS. Desire to succeed.

At Jackson, we invest in you. Not just your skills, but your growth and your goals. You will have the support to push limits, the encouragement to innovate, and the trust to take ownership.

Are you the kind of person who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in supporting a team that delivers excellence? As an Administrative Assistant at Jackson, you will be at the center of our office operations, helping our people and projects run smoothly every day.

This role is perfect for someone who is naturally curious, loves problem-solving, and can anticipate what is needed before being asked. Do you enjoy coordinating multiple tasks at once, managing details without losing sight of the bigger picture, and finding ways to make processes more efficient? If so, you will fit right in.

You will be the face of Jackson’s Bozeman Office, greeting visitors, supporting staff, and keeping our office organized, while gaining exposure to all areas of a growing construction company. This is a part‑time position, approximately 25 hours per week, scheduled Monday‑Friday between 9:00am and 3:00pm, with some flexibility as office needs evolve. Health insurance benefits are not available for this position. Retirement benefits are unavailable until 1000 hours are worked within a plan year.

This is more than an administrative role; it is an opportunity to learn, grow, and make a real impact with the potential for the role to evolve into a full‑time position and expand with additional responsibilities as you grow within the company.

When you are a part of the Jackson crew, your voice matters, your growth is encouraged, and your impact is seen every day. Whether you are assisting the division manager or interacting with community members, you will be part of a company that values integrity, craftsmanship, and genuine connection.

If you are ready to do meaningful work with people who care about what they build, and who they build it with, we would love to meet you.

ADMINISTRATIVE ASSISTANT (part-time)

Department: Support It Direct Supervisor: Division Manager

ESSENTIAL DUTIES AND FUNCTIONS

• Answer multi-line phone system calls and direct them appropriately
• Greet and accommodate visitors with approachability and hospitality
• Handle daily mail and packages (USPS, UPS, FedEx)
• Maintain office organization, cleanliness, and overall appearance
• Perform daily opening and closing office procedures
• Order and manage office supplies, apparel, snacks, and drinks
• Scan, file, and organize documents
• Assist in collection and management of subcontractor insurance and background checks
• Support departments as needed (Accounting, Operations, etc.)
• Coordinate travel, training, and meetings
• Coordinate and place lunch orders for staff as required.
• Run errands in town as needed (mileage reimbursed)
• Other duties as assigned

OTHER REQUIREMENTS

• Handle all interactions with coworkers, subcontractors, clients, and the public in a way that builds long‑term, trust‑based relationships
• Go the extra mile to ensure office efficiency and team satisfaction
• Self‑starter, complete tasks with ownership, pride, and accountability
• Implement solutions efficiently and effectively
• Commit to continual improvement through personal development and company‑wide process suggestions
• Demonstrate strong written and verbal communication skills
• Be self‑motivated, punctual, and able to manage multiple priorities

WHAT WE ARE LOOKING FOR

• Part‑Time Administrative Assistant, preferred hours of 9:00am-3:00pm, with a one‑hour lunch
• Previous office experience, including multi‑line phone systems
• Proficiency with Microsoft Office Suite
  • Word
  • Excel
  • PowerPoint
  • SharePoint
• Ability to work effectively both independently and as a part of a team in an office environment

CERTIFICATES & LICENSES

Equal Opportunity Employer, including disabled and veterans.