Administrative Assistant

CareerBridge; Mission (TX); Sur place; USD 35 000 - 52 000; Plein temps

Résumé du poste

CareerBridge in Mission, TX is seeking an Administrative Assistant to support daily office operations in a structured, collaborative environment. This full-time, on-site role offers exposure to multiple administrative functions and opportunities to work with cross-functional teams.

You'll handle calendar management, vendor coordination, executive note preparation and reporting, while maintaining supplies and room setups.

Qualifications

• Experience in administrative support or office operations.
• Strong time management and attention to detail.
• Confident communication with colleagues, visitors and vendors.
• Ability to manage several office priorities without missing deadlines.
• Proficient in Microsoft Office or similar systems.

Responsabilités

• Organize daily office workflows from morning briefings to project completion.
• Maintain calendars, visitor logs and supply inventories.
• Liaise with vendors, field teams and internal departments on office needs.
• Prepare executive notes, daily summaries and administrative documents.
• Monitor supplies and flag facility bottlenecks.
• Coordinate room setups and office resources for the team.
• Assist senior managers with operational reviews and performance updates.

Connaissances

Office administration

Time management

Communication

Vendor coordination

Calendar management

Outils

Microsoft Office

Description du poste

Workplace: Fully On-Site | No Remote or Hybrid Options

Position: Full-Time

Working Hours: Monday to Friday, 9:00 AM–5:30 PM

Experience: Previous administrative or office support experience preferred

Our Mission-based business works with clients across retail, telecommunications, hospitality and consumer services, managing daily office procedures and operational logistics that support their wider business objectives.

We're expanding our administrative team and have an opening for an Administrative Assistant. This position offers the chance to gain experience across different operational functions while working in a structured, collaborative office environment.

How You'll Spend Your Week

• Helping organize daily office workflows from morning briefings through to project completion
• Maintaining calendar schedules, visitor records and supply inventories
• Liaising with vendors, field teams and internal departments on office requirements
• Preparing executive notes, daily summaries and administrative documentation
• Monitoring daily supply levels and flagging potential facility bottlenecks
• Coordinating office resources, room setups and supporting overall team delivery
• Assisting senior office managers with operational reviews and performance updates

We're interested in people who are organized, comfortable taking initiative and able to communicate professionally.

Ideally, you'll have:

• Experience in administrative support, reception, customer service or office operations
• Strong time management and attention to detail
• Confidence communicating with colleagues, visitors and external vendors
• Ability to manage several office priorities without losing track of daily deadlines
• Working knowledge of Microsoft Office or similar administrative systems
• A practical approach to solving operational problems and following through on tasks

You don't need to have held an Administrative Assistant title previously, but some experience in a professional working environment would be beneficial.

The Working Arrangement

This is a fully on-site Administrative Assistant position in Mission, working directly with the operational and management teams.

You'll have a consistent weekday schedule, guidance from experienced colleagues and opportunities to develop your office management and administrative skills.