Administrative Assistant

Ultimate Staffing Services; Minneapolis (MN); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance and disability plans

Paid time off and benefits after hire

Job summary

Ultimate Staffing Services in Downtown Minneapolis, MN is seeking an Administrative Assistant for an onsite, contract-to-hire role. The position runs Monday–Friday, 8:00 AM–5:00 PM, paying USD 25–27 per hour.

The role supports an internal operations team, focusing on interdepartmental documentation, data entry, and records management to ensure accuracy and compliance. The hire offers long-term stability and potential for a permanent position.

Qualifications

• 3+ years of administrative support experience.
• Experience within real estate, title, mortgage, escrow, closing, property management, or related industries.
• Excellent attention to detail and organizational skills.
• Strong data entry and document-processing abilities. Proficiency with Microsoft Office / Microsoft 365.

Responsibilities

• Provide administrative and clerical support to an internal operations team
• Prepare, organize, and process documentation with a high degree of accuracy
• Learn and utilize proprietary software systems and document-management platforms
• Enter, update, and maintain information across multiple databases
• Support internal tracking, compliance, and reporting processes
• Assist with special projects and team deadlines as needed
• Maintain organized records and files

Skills

Administrative support

Data entry

Organizational skills

Independent work

Tools

Microsoft Office / Microsoft 365

Job description

Salary: USD25 - USD27 per hour

Administrative Assistant

Downtown Minneapolis, MN (100% Onsite)
$25-$27/hour
Monday-Friday | 8:00 AM - 5:00 PM
Contract-to-Hire

About the Opportunity

We're partnering with a well-established organization in the real estate and property exchange industry seeking a dependable Administrative Assistant to support a small, collaborative operations team.

This is an excellent opportunity for someone who enjoys behind-the-scenes administrative work, thrives in a structured environment, and takes pride in accuracy, organization, and supporting team success. This position is focused on internal operations and is not a receptionist or customer-facing role.

What You'll Do

• Provide administrative and clerical support to an internal operations team
• Prepare, organize, and process documentation with a high degree of accuracy
• Learn and utilize proprietary software systems and document-management platforms
• Enter, update, and maintain information across multiple databases
• Support internal tracking, compliance, and reporting processes
• Assist with special projects and team deadlines as needed
• Maintain organized records and files

What We're Looking For

• 3+ years of administrative support experience
• Experience within real estate, title, mortgage, escrow, closing, property management, or related industriesrequired
• Excellent attention to detail and organizational skills
• Strong data entry and document-processing abilitiesProficiency with Microsoft Office / Microsoft 365
• Ability to work independently while supporting a small team environment
• Someone seeking long-term stability and career consistency

Why Consider This Opportunity?

• Minimal phone work
• No reception responsibilities
• Small, supportive team environment
• Opportunity for a pay increase upon permanent hire
• Annual bonus potential of approximately $5,000-$15,000 after conversion
• Downtown Minneapolis location with parking assistance
• Strong long-term stability and tenure potential

Contract Period Benefits Include:

• Medical, dental, and vision coverage
• Hospital indemnity, accident, and critical illness plans
• Life insurance and short-term disability options
• Earned safe and sick time
• Employee discount programs

Upon Hire:

• Medical, dental, and vision insurance
• 401(k) eligibility after six months
• Annual bonus opportunities
• Potential compensation increase

If you're a detail-oriented administrative professional looking for a stable, long-term opportunity where your organizational skills can make an impact, we'd love to connect with you.