Administrative Assistant

MG Recruiting Source; Minneapolis (MN); On-site; USD 40,500 - 49,500; Full time

Benefits offered by this job

Starting salary of $45,000/year

Full benefits package

Employer contribution toward medical insurance

Paid parking or transit support

Friendly, team-based office environment

Clear opportunities for advancement

Job summary

A reputable recruitment agency is seeking an Entry-Level Administrative Assistant to support multiple departments within a well-respected commercial construction firm in Minneapolis. This role offers a chance to grow professionally in a people-first culture. Responsibilities include managing schedules, coordinating mail, and assisting with administrative tasks. Ideal for candidates starting their careers with a focus on collaboration and personal development. Key benefits include a competitive salary and a full benefits package including medical and 401(k).

Qualifications

• Excellent written and verbal communication skills required.
• Must be highly organized with strong attention to detail.
• Ability to work independently and manage various priorities.

Responsibilities

• Manage schedules, meetings, and attendance tracking.
• Coordinate incoming and outgoing mail and deliveries.
• Maintain office supplies and corporate databases.

Skills

Written communication skills

Verbal communication skills

Organizational skills

Attention to detail

Ability to work independently

Team-oriented attitude

Flexibility to take on new tasks

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

Education

High School Diploma or equivalent

Job description

Principal at MG Recruiting | Driving Growth in Construction Industry

MG Recruiting Source is partnering with a well-respected commercial construction firm in Minneapolis to hire an Entry‑Level Administrative Assistant. This is a great opportunity for someone early in their career who is organized, reliable, and eager to grow professionally within a collaborative office environment.

This role supports multiple departments and plays a key part in keeping daily operations running smoothly. The company is known for its people-first culture, long-term employee development, and positive workplace environment.

Key Responsibilities

• Manage schedules, meetings, and attendance tracking
• Open, distribute, and coordinate incoming and outgoing mail and deliveries
• Maintain office, breakroom, and meeting room supplies
• Manage corporate databases, reports, records, and correspondence
• Assist with editing and updating internal and external materials and presentations
• Coordinate company‑sponsored meals and events
• Accurately prepare and process AIA contracts
• Enter new projects and purchase orders into internal systems
• Maintain office equipment and coordinate service as needed
• Create billing files weekly
• Provide front‑office support including answering phones and greeting visitors
• Assist HR, Marketing, and Executive teams with administrative tasks
• Follow established processes, reporting standards, and risk‑mitigation procedures

Qualifications

• High School Diploma or equivalent
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to work independently and manage multiple priorities
• Positive, team‑oriented attitude with flexibility to take on new tasks
• Proficiency with Microsoft Word and Excel

This position is ideal for candidates seeking their first long‑term administrative role with room to grow.

What’s Offered

• Starting salary of $45,000/year
• Full benefits package (including medical, dental, 401(k), paid time off)
• Employer contribution toward medical insurance
• Paid parking or transit support
• Friendly, team‑based office environment
• Clear opportunities for advancement and professional growth

Seniority level

Entry level

Employment type

Full‑time

Job function

• Administrative
• Construction, Building Construction, and Professional Services

Location: Minneapolis, MN